Operations Administrative Assistant

Job Description

Job Description

Glendora Employment Agency, Inc. is a boutique agency located in the foothills of the San Gabriel Valley. Our goal is to connect local employers with local talent. We are currently seeking an Operations Administrative Assistant for an alarm system company in Glendora.

JOB DESCRIPTION:

Duties for this position include, but are not limited to:

·        Answer and direct incoming phone calls.

·        Greet visitors and provide professional customer service.

·        Provide administrative support to the Operations and Design departments.

·        Respond to customer and internal email inquiries.

·        Upload, print, scan, and organize project documents and drawings.

·        Maintain project files and documentation.

·        Assemble O&M manuals, warranties, and project closeout packages.

·        Compile product submittals and manufacturer documentation.

·        Coordinate shipping and delivery of project materials.

·        Perform data entry and maintain accurate records.

·        Assist with office organization and daily administrative tasks.

·        Other tasks as assigned.

MINIMUM QUALIFICATIONS:

Ideal candidates should possess the following skills/qualifications demonstrated through previous work experience :

·        Minimum of 2 years of administrative or office support experience.

·        Construction industry experience preferred but not required.

·        Proficient in Microsoft Office (Excel, Outlook, Word) and Teams.

·        Experience with Bluebeam, Fieldwire, ComputerEase, or similar software preferred.

·        Strong organizational and time management skills.

·        Excellent written and verbal communication skills.

·        Detail-oriented with the ability to multitask.

·        Professional, dependable, and team oriented.

Position Type: Temp-to-Hire

Schedule: Monday – Friday from 7:00am – 3:30pm

Pay Rate: $23 – $28/hour (Depending on experience)

Glendora Employment Agency, Inc. is a boutique staffing firm located in the foothills of the San Gabriel Valley. Glendora Employment Agency, Inc. specializes in bringing local job seekers together with local employers. Benefits offered by client once successful candidate goes is hired by client.

Company Description

Glendora Employment Agency, Inc. is a boutique staffing firm located in the foothills of the San Gabriel Valley. Glendora Employment Agency, Inc. specializes in bringing local job seekers together with local employers. Benefits offered by client once successful candidate goes is hired by client.\r\n\r\nGEA, Inc. - Bringing People and Business Together Since 1956