Senior Payroll Coordinator

Senior Payroll Coordinator

Valpak Clipp is seeking an experienced Senior Payroll Coordinator to join our expanding team!

Key Responsibilities:

• Process and manage standard bi-weekly, as well as off-cycle payrolls for all employees in all companies in accordance with company policies and federal/state regulations.
• Ensure accurate calculations of wages and resolve discrepancies.
• Timekeeping for all companies: review timecards for accuracy, time/coding errors, and potential employee issues. Train employees/managers on timecard process and policies, as necessary.
• Maintain and update payroll records, employee information, compensation, and tax data in all systems. Review all changes for accuracy and completeness.
• Process all payroll/personnel changes for each payroll, including new hires, terminations, leave of absence, tax changes, benefit deductions, etc.
• Assist in tax registration and record keeping for all companies.
• Process wage garnishments, including setting up the deduction in the payroll system and responding to orders.
• Prepare and file payroll tax reports, W-2s, and other required filings in compliance with federal, state, and local tax laws when necessary.
• Collaborate with HR and Accounting departments to ensure seamless integration of employee data and financials.
• Respond to employee inquiries and resolve payroll issues.
• Paycheck distribution for employees without direct deposit.
• Assist with the posting of monthly journal entries for accounting month-end close.
• Assist with special projects and other work-related duties as needed or required.
• Maintain the confidentiality of payroll information and uphold data protection standards.
• Stay current on changes in payroll laws and regulations.

Requirements:

Education/Experience:

• Minimum 4-5 years in a related role within Payroll, HR, and/or Finance.
• Paylocity and SAP experience is a plus.

Requirements and Qualifications:

• Knowledge of standard payroll practices, laws, and regulations.
• Confidentiality in working with sensitive information.
• High attention to detail.
• Strong organizational and time management skills.
• Excellent verbal and written communication
• Ability to prioritize work
• Good follow-up techniques
• Proficiency in the Microsoft Office Suite