Administrative Support Specialist

Job Description

Job Description

Pay: $95,000.00 - $105,000.00 per year

Position Title: Administrative Support Specialist
Constellation seeks an Administrative Support Specialist to join our Homeland Security team in Washington, DC. This role performs critical federal logistical and administrative functions in a NW DC office 5 days per week that align with federal guidelines and agency mission requirements. This role supports day-to-day administrative operations to ensure efficient personnel and program support. This position is responsible for providing administrative and operational support within the office, with a focus on filing, data entry, scheduling, and correspondence. This role also leads the managing program schedules and coordinate meetings using Microsoft Outlook and Teams, promptly resolving scheduling conflicts.
Key Responsibilities :

• Regularly review SharePoint site to identify and implement necessary updates.
• Draft and edit correspondence, briefs, and reports with discretion and tactful judgment.
• Coordinate and assist with the movement of government assets, including office equipment, supplies, and materials.
• Communicate with staff and departments to fulfill logistical and administrative needs.
• Monitor supply levels and assist with ordering and restocking supplies as needed.
• Provide calendar and meeting support, including scheduling, agenda preparation, and note taking for staff meetings and office projects.
• Provide support for maintaining the organizational source requests utilizing a centralized tracker to meet operational needs.
• Monitor and respond to routine inquiries via the shared email box or phone, escalating when necessary to the senior leadership.
• Assist with logistics and coordination of internal training, workshops, tasker responses.

The ideal candidate must have the following experience, background, and credentials:

• A minimum of three (3) years of experience in a business/administrative support role.
• Ability to follow safety procedures and handle equipment responsibly.
• Bachelor’s degree in Business, Human Resource Management, or a related field.
• Proficiency in Microsoft Office Suite (SharePoint, Word, Excel, Outlook, PowerPoint, Power BI).
• Be a U.S. citizen able to pass a background investigation by the client agency. DHS clearance with CBP or DoD Top-Secret preferred.

Job Type: Full-time
Work Location: Onsite

Benefits:
• 401(k)
• 401(k) contribution
• Medical insurance
• Dental insurance
• Vision insurance
• Life & Disability Insurance
• Flexible Spending Account
• Paid time off
• Professional development 
• Employee assistance program
• Work-life balance

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