Benefits and HRIS Specialist

Job Description

Job Description

Reports to: Director of Team Resourcing

Hours Commitment: 40-45 hours per week (Monday–Friday)

Objective: The Benefits and HRIS Specialist provides an excellent employee experience for our staff by ensuring accuracy and urgency are used when taking care of our employee onboarding and ongoing needs and requests. This person will be responsible for the accurate, timely processing, and the day-to-day administration of employee benefits programs and preparing payroll for the 300-person multi-location team. This role includes ensuring that benefits are enrolled and maintained accurately, and all payroll and benefits practices comply with applicable laws and church guidelines. This position requires a high degree of confidentiality, accuracy, and care, as it directly affects the financial wellbeing of every staff member.

Personal Qualifications:

• Have a personal relationship with Jesus and demonstrate ongoing spiritual growth through everyday habits and practices. 
• Support LCBC’s mission to introduce people to Jesus and together fully follow him, along with our ministry philosophy, priorities, and beliefs.
• Be a leader who is:
  • Focused: Work hard with urgency and intensity
  • Collaborative: Bring others into your work, give and ask for feedback
  • Growth-minded: Plan for growth and be ready for when God wants to move by pursuing personal, spiritual, and professional development
• Lead the way in LCBC’s values: We run after the one, we pursue excellence, we prioritize relationships, we deploy people for impact, and we are real and relatable.
• Be an LCBC Partner, or willing to become one within 60 days of employment. Regularly attend and participate at LCBC prior to and/or upon employment.

Primary Responsibilities:

• Assist the Director of TR to manage compensation and benefits programs that align with organizational goals and that are competitive within the market.  

• Administer employee benefit plans, including health insurance, retirement plans, vacation and sick time, housing benefits, leave (short-term and long-term disability, FMLA), and wellness programs.  

• Assist the Director of TR to educate employees on available benefits options, support the enrollment processes and conduct benefits orientations and training sessions for new hires and current employees. 

• Ensure accurate entry, updating and integrity of employee data within the HRIS and physical employee files as necessary. Ensure the confidentiality and security of employee information including compensation and benefit data.  

• Oversee the maintenance of the HRIS platform.  

• Coordinate with insurance providers to resolve issues and improve services. Ensure accurate invoicing for services.   

• Serve as a point of contact for benefits inquiries and issues, providing guidance and support to employees around benefits, policies and procedures (including responses through help ticketing system). 

• Review payroll data (including timesheets), maintain payroll records including wages, deductions, garnishments, and tax withholdings; reconcile payroll reports and resolve discrepancies; process new hires, terminations, and pay changes; ensure compliance with federal, state, and local wage and hour laws in order to provide bi-weekly accurate entries for the payroll clerk for processing.  

• Benefits Administration: manage enrollment, changes, and terminations for medical, dental, vision, retirement, and other benefit plans; serve as the primary point of contact for staff benefits questions; reconcile benefits invoices against enrollment and resolve billing discrepancies; maintain compliance with ACA, and other applicable regulations. 

• Assist the Director of TR with coordinating open enrollment communications and processing. 

• Compliance and Recordkeeping: maintain accurate, confidential employee payroll and benefits files; support internal and external audits related to payroll and benefits; stay current on relevant employment law changes affecting payroll and benefits administration; prepare and file required reports (e.g., 401(k) filings, ACA reporting) in coordination with finance and benefits vendors. 

• Employee Support: respond promptly and professionally to staff questions about pay, deductions, and benefits; provide clear, accurate guidance during onboarding and life-event benefit changes; partner with the Team Resourcing team on process improvements that reduce errors and improve the staff experience. 

Required Skills:

• Strong attention to detail and accuracy handling sensitive financial data;

• Solid working knowledge of payroll tax regulations and benefits compliance (ACA, FMLA) 

• Proficiency in Microsoft Excel and HRIS/payroll software 

• Excellent communication skills with the ability to explain complex benefits information clearly 

• Ability to maintain strict confidentiality 

• Strong organizational skills and ability to manage recurring deadlines. 

• Education: Associate or bachelor's degree in human resources, Accounting, Business, or related field preferred, or equivalent combination of education and experience. 

• Experience: 2-4 years of payroll and/or benefits administration experience strongly preferred; experience with a payroll system (e.g., ADP, Paycom, Paylocity) preferred. 

Benefits We Offer:

• Competitive medical, dental and vision coverage

• Retirement plan contribution and employer match

• Generous and immediate paid time-off 

• Annual counseling benefit

• Flexible schedules

• Casual dress

• Quarterly professional and spiritual development days

• Intentional investment in personal and professional development 

Evaluation:

The Benefits and HRIS Specialist will meet regularly with the Director of Team Resourcing for planning, goal setting, progress updates, and general coaching. A formal Action and Development Plan will be completed and reviewed three times throughout the year.