RFP Coordinator

Job Description

Job Description

RFP Coordinator
Hours: Vary- M-F 9-6 After hours as needed
Salary:$45-$55,000 Yearly plus Commission
Benefits available after 60 Days for Full-Time Employees

About AnswerNet
AnswerNet is the brand name for the AnswerNet family of companies, including AnswerNet, Inc., New AnswerNet Inc., Cerida Investment Corp., TPV.com, and Ansercomm, to name a few. Together with our affiliates, AnswerNet operates more than 20 contact centers within the continental United States and Canada. We provide a vast range of services to optimize telephone answering services, appointment setting and confirmation, customer support, third-party verification, sales, lead qualification, market research, and a host of other contact management solutions. In all, AnswerNet has more than 10,000 satisfied clients, and we process over 125 million interactions per year.

SUMMARY OF POSITION
We are looking for an RFP / Bid Management Coordinator who can translate our operational excellence into compelling, top-tier proposals. If you thrive in a fast-paced environment and love turning complex technical solutions into persuasive, polished, winning proposals, we want you on our team. As our RFP/Bid Management Coordinator, you will spearhead the writing, layout, and production of all strategic responses to growth opportunities. Working directly with sales, marketing, and cross-functional stakeholders, you will own the proposal lifecycle from kickoff to final submission. You aren't just filling out templates; you are project managing our growth engine and architecting winning solutions.

Job Duties / Responsibilities / Essential Functions:
Project Management & Strategy
o Own the Timeline: Project manage the entire RFP process from kickoff to final delivery, ensuring every internal stakeholder hits their milestones.
o Pipeline Management: Maintain a meticulous schedule of all due dates, team roles, and tracking metrics within our proposal pipeline.
o Solution Architecture: Collaborate with cross-functional teams to design high-quality, tailored solution designs that align with market trends and business objectives.
Content Creation & Design
o Persuasive Writing: Write compelling, customized content for RFPs, RFIs, RFQs, and executive summaries that clearly articulate our value proposition.
o Visual Layout: Handle the final aesthetic production of submissions, including layout, graphics, org charts, and formatting to ensure a polished look.
Sales Enablement: Develop high-impact PowerPoint presentations and ancillary materials to support the active sales and pitch process.

Knowledge Database Management
o Library Building: Build, organize, and maintain our database/library of best-in-class proposal responses and client references.
o Tools & Inventory: Manage relevant proposal software databases, run pipeline reports, and oversee electronic/physical inventory management.

Required Knowledge /Skills / Abilities / Qualifications:
o Experience: Minimum of 2 years of experience in bid management, corporate communications, project management, or executive administration.
o The Essentials: Exceptional writing, editing, and proofreading skills with an eagle-eye attention to grammar, spelling, and detail.
o Tech-Savvy: High proficiency with MS Word, Excel, and PowerPoint.
o Pace & Grit: Comfort working in a fast-paced environment with daily deadlines, while successfully juggling multiple RFPs at once.
o Vibe: High energy, personal accountability, a collaborative teamwork mentality, and a polished, professional demeanor.
o Flexibility: Ability to work variable or extended hours when critical deadlines approach.
Nice-to-Haves:
o Industry Context: Experience in BPO, contact centers, or digital integrated business services.
o Software: Hands-on experience with proposal platforms like Responsive (formerly Loopio) and BidPrime.
o Education: A Bachelor's degree in English, Marketing, Journalism, Communications, or commensurate practical experience.