HR Data Entry Specialist

Job Summary

We are seeking three highly detail-oriented HR Data Entry Specialists for an on-site temp-to-hire opportunity in the Torrey Pines area of San Diego, CA. This role supports a Shared Services HR team within the aerospace and defense industry and is ideal for professionals who enjoy high-volume transactional work, structured processes, and accuracy-driven HR data management.

This HR Data Entry Specialist position is approximately 95% data entry and focuses on processing personnel transactions, maintaining HRIS records, validating HR documentation, and supporting compliance-related HR records. The work environment offers supportive leadership, clear expectations, positive teamwork, and the opportunity to build experience in a stable, process-focused HR operations setting. Candidates who value precision, confidentiality, and consistency will be well positioned for success in this role.

Key Responsibilities

- Enter, update, and maintain employee records in the HRIS with a strong focus on accuracy, consistency, and confidentiality.
- Process high-volume HR transactions, including transfers, promotions, terminations, organizational changes, and other employee lifecycle updates.
- Review submitted HR actions for completeness and accuracy before finalizing system changes.
- Validate I-9 documentation and employment eligibility records to support federal and corporate compliance requirements.
- Research and resolve data discrepancies independently while maintaining quality control standards.
- Maintain digital employee files and HR records in accordance with company policies and data privacy standards.

Benefits

- Position type: Temp-to-hire, 6 to 12-month contract with potential for permanent hire based on performance.
- Schedule: Day shift.
- Work arrangement: On-site in Torrey Pines, CA.
- Openings: 3 available positions.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AllSTEM Connections is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AllSTEM Connections participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Process high-volume HR data entry transactions within an HRIS.
- Maintain accurate employee records and personnel status changes.
- Validate HR documentation, including I-9 and employment eligibility records.
- Support HR shared services operations through quality control and records management.

- High School Diploma or equivalent required.
- SHRM-CP certification required, or active progress toward SHRM-CP certification required.
- Minimum of 4 years of high-volume data entry experience required.
- Strong background working in an HR environment required.
- Practical understanding of the employee lifecycle, including transfers, promotions, terminations, and organizational changes.
- Proficiency with HRIS databases, Microsoft Excel, spreadsheets, and general office productivity tools.
- Exceptional attention to detail, accuracy, and consistency when handling repetitive, data-heavy tasks.
- Ability to work independently, resolve discrepancies, and maintain confidentiality with sensitive employee information.
- Strong organizational skills and ability to meet deadlines in a fast-paced administrative environment.

Preferred Qualifications

- Experience working in a Shared Services HR environment.
- Prior experience supporting HR operations in a regulated industry such as aerospace, defense, manufacturing, or government contracting.
- Familiarity with digital employee file management and HR compliance documentation.
- Intermediate Microsoft Excel skills, including sorting, filtering, and reviewing large data sets.

AllSTEM Representative Contact Info

Account Executive:


Rihan


Branch Phone:


View phone number on click.appcast.io


Location:


Ontario, CA