Contracts Coordinator

Contracts CoordinatorJob Title - Contracts CoordinatorDepartment - Contracting & Materials ManagementSalary - $42,000 - $45,000Remote - NoJob Summary - Coordinates the review, processing, and monitoring of contractual agreements to ensure compliance with Texas state law, TTUS regulations, and ASU policies. Ensures contract documentation is accurate, complete, and properly authorized while supporting risk mitigation, audit readiness, and vendor compliance. Maintains contract records and tracking systems and assists departments and vendors with contract-related processes.Essential Duties - Monitors the Contract Administration email account and responds to requests from ASU departments and vendors regarding agreements. Assists internal departments and external vendors with questions related to contract processes and requirements. Receives contract requests and distributes required addendum(s), when applicable. Performs initial contract review to ensure completeness, compliance with institutional requirements, and identification of non-standard or high-risk terms. Ensures required institutional and legal provisions are included prior to routing. Coordinates contract routing to appropriate campus stakeholders and General Counsel, as required. Engages with vendors to clarify and negotiate contract terms within established guidelines. Maintains contract tracking systems to monitor status, approvals, renewals, and expirations, ensuring timely follow-up on pending actions. Coordinates distribution of fully executed agreements to appropriate offices, including colleague for Legislative Budget Board (LBB) reporting (when applicable) and Purchasing for purchase order issuance. Supports internal and external audits by ensuring contract documentation is complete, accurate, and readily accessible. Provides day-to-day supervision, training, and task oversight for assigned student worker(s). Composes correspondence and prepares reports, spreadsheets, and forms to support departmental operations and university or state reporting requirements. Reviews existing processes and provides recommendations for improvements to department policies and procedures. Assists in ensuring departmental compliance with required training, including Conflict of Interest and Non-Disclosure certifications. Verifies account information and funding availability in coordination with requesting departments as part of the contract submission and routing process. Tracks departmental budget activity and analyzes data to support operational decision-making. Assists as backup support for reporting, as needed. Supports inventory tracking activities, including consumable supplies and tagged assets, and assists with related audits when assigned. Provides administrative support to department leadership. Assists with special projects and process improvement initiatives. Maintains professional and effective communication with faculty, staff, and external partners. Performs other duties as assigned.Knowledge, Skills and Abilities - Knowledge of Texas procurement laws (e.g., Texas Government Code) and contracting principles and of TTUS and institutional policies. Skilled in oral/written communication, and interpersonal relations; Ability to review contractual terms and identify risk, to maintain audit-ready documentation and records perform advanced mathematical calculations and reconcile financial data, word processing software and spreadsheets; organize and complete tasks in an accurate and timely manner, perform work requiring accuracy and attention to detail; and coordinate multiple tasks with frequent interruptions or changing priorities. Use of standard office equipment to include computer, 10-key, fax, copierMinimum Qualifications - Bachelor's degree in Business, Accounting, Finance, or related field. Equivalent combination of education and experience may be substituted.Preferred Qualifications - Experience with contract administration, procurement processes, or regulatory compliance. Experience with ERP systems such as Banner. Basic Texas Purchaser certification.Physical RequirementsEEO Statement - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, or status as a protected veteran. In compliance with the Americans with Disabilities Act (ADA), Angelo State University is committed to providing reasonable accommodations to ensure equal access to employment opportunities for qualified individuals with disabilities. We are committed to ensuring that a qualified individual with a disability has the same rights and privileges in employment as non-disabled employees. If an accommodation is requested for the job application process, please contact our office at View phone number on click.appcast.io or email us at View email address on click.appcast.io.