Staff Accountant & HR Compliance Specialist

Job Description

Job Description

Description:

Osmundson Manufacturing is seeking a detail-oriented, organized, and proactive Staff Accountant & HR Compliance Specialist to join our Finance & Accounting team.

This position combines traditional accounting responsibilities with payroll processing, employee benefits administration, workers' compensation coordination, and regulatory compliance support.

The ideal candidate has a strong accounting foundation, excellent organizational skills, and the ability to manage multiple responsibilities and deadlines independently. This individual must be comfortable working across departments, communicating proactively, and ensuring financial and administrative processes are completed accurately and on time.

This is an excellent opportunity for an accounting professional who enjoys variety, takes ownership of their work, and wants to contribute to the continued growth of an established manufacturing company.

MAIN FUNCTIONS & RESPONSIBILITIES

- Manage daily accounting operations, including customer invoicing, payment processing, accounts receivable, collections, and account reconciliations.

- Monitor outstanding balances, resolve billing discrepancies, and prepare weekly accounts receivable aging and cash collection reports.

- Maintain accurate financial records within the company's ERP system and assist with journal entries, general ledger reconciliations, month-end closing, and financial audits.

- Process employee payroll accurately and on time, including reviewing timekeeping records, payroll deductions, and employee compensation changes.

- Coordinate payroll updates for new hires, employee status changes, and terminations while supporting payroll tax reporting and audits.

- Administer employee benefits programs, including health, dental, vision, life, and disability insurance, and coordinate enrollments, renewals, and changes.

- Reconcile employee benefits invoices and payroll deductions while maintaining accurate benefits documentation.

- Coordinate workers' compensation claims, insurance communications, required documentation, and insurance audits.

- Manage employee onboarding and offboarding documentation, employment eligibility verification, and confidential personnel records.

- Support compliance with applicable federal, Iowa, and Kentucky employment regulations, including required reporting, filings, and documentation.

- Maintain compliance calendars and monitor deadlines for regulatory filings, insurance renewals, audits, and administrative requirements.

- Collaborate with Finance, Operations, and management to resolve administrative issues, improve processes, and ensure timely completion of responsibilities.

- Identify opportunities to enhance accounting accuracy, operational efficiency, and internal controls.

Requirements:

QUALIFICATIONS AND REQUIREMENTS

- Associate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field, or equivalent relevant work experience.

- Minimum of 3 years of experience in accounting, accounts receivable, payroll, or related financial administration.

- Strong understanding of accounting principles, financial reconciliations, and recordkeeping practices.

- Proficiency in Microsoft Excel, accounting software, and ERP systems; experience with Infor or similar systems is an advantage.

- Experience in payroll processing, employee benefits administration, and payroll-related reporting.

- Familiarity with workers' compensation administration, insurance audits, and employment compliance documentation.

- Knowledge of applicable state and federal employment regulations, including Iowa and Kentucky reporting requirements.

- Experience in a manufacturing or distribution environment is an advantage.

- Ability to support accounting and administrative processes across multiple business locations.

- Excellent organizational, analytical, and problem-solving skills with strong attention to detail.

- Ability to work independently, manage competing priorities, and consistently meet deadlines.

- Strong written and verbal communication skills and the ability to collaborate effectively across departments.

- High level of professionalism, integrity, and discretion when handling confidential financial and employee information.

- Proactive approach to identifying issues, improving processes, and maintaining accurate and compliant records.