Office Manager

Job Description Job Description This is not your average office management job. You'll be working side-by-side with the owner, someone who moves fast and appreciates people who anticipate needs and runs with them. This role is a great match for a proactive individual who can handle a variety of operational duties with a good balance of independence and support. What You'll Do: * Office Oversight: Keep the office well-stocked, organized, and functional; manage vendors and service providers. * Administrative & Project Support: Help coordinate project logistics, manage documentation and permits, and assist engineers and field staff with various project needs. * Scheduling: Handle calendars, appointments, travel arrangements. * Owner Support: Assist the owner with ad hoc tasks, follow-ups, project tracking, and day-to-day decision support. * Employee Onboarding: Manage the onboarding process for new recruits, including paperwork, training coordination, and access to all necessary equipment (laptops, phones, etc.) and digital tools (Microsoft 365, QuickBooks Time, etc.). * Compliance & Records: Maintain proper documentation (projects, licenses, etc.), update client and project files, and ensure reports are submitted on time. * Financial Tasks: Support the finance team by handling occasional administrative tasks like check preparation or invoice preparation as needed. What You Bring: * Experience: 3-5 years of office management experience, ideally in a small firm, construction, engineering, or environmental services. * Resilience: You're comfortable working with a team who appreciates efficiency, accuracy, and follow-through. * Independence: You're skilled at turning loosely defined tasks into finished deliverables while working independently. * Organization: You have strong systems for staying on top of details and managing multiple tasks and deadlines at once. * Tech Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat, experience with Canva. Bonus If You Have: * Familiarity with asbestos, lead, or mold abatement documentation. * Knowledge of regulatory and environmental compliance processes. * Experience supporting field staff or managing remote communication. * Experience with QuickBooks Online. Why Work With Us: * Your work directly supports public health and safety. * You'll play a central role in a tight-knit team. * You'll have ownership over your domain and the chance to shape systems that work. * We're honest, direct, and deeply committed to doing the job right. Work Environment: * This is a full-time, in-office role requiring your presence at our Tampa office during regular business hours.