Accounts Payable / Account Manager

Full job description

Position Summary – AVANCEON Group

At AVANCEON Group, the Account Payable / Account Manager, Client Finance is responsible for overseeing the financial management of client projects and supporting the delivery of accurate financial reporting, budgeting, forecasting, and revenue management. The role collaborates closely with project managers and key business stakeholders to ensure strong financial performance, contract compliance, and operational efficiency. Additionally, the position provides leadership, guidance, and mentoring to junior finance team members while driving continuous process improvements and maintaining the highest standards of financial integrity and client service.

Essential functions of the job include but are not limited to:

• Supervise the overall monthly project accounting efforts including preparing and leading the majority of the monthly status meetings with project managers and managing project updates across financial trackers.
• Review & reconcile new contracts & assess related contracts/projects including understanding contract components of milestones/tasks and intercompany components & ensuring accuracy of project set up.
• Review/Address concerns around project tracking/funds compared to project budgets. Report and present project financials to project leads/stakeholders.
• Set up new clients in accounting systems and files including adding and mapping employees to new billable rates, and review of MSA's for rebates and discounts.
• Review intercompany revenue/cost transactions & updating shared financial trackers.
• Manage Interco contract execution. Manage cost allocations compared to overall project budget & facilitate project scope changes with other finance teams & project leads.
• Manage business unit(s) project revenues and ensure compliance with client contracts including new contract awards updates and pickup of out of period revenue.
• As the primary finance contact for business unit projects, understand and elevate potential issues to ensure proper accounting and revenue recognition in accordance with GAAP.
• Prepare monthly project revenue forecast and comparisons to budget/plan.
• Manage hours and expenses for client projects incurred to track against forecast, assigned roles/rates based on information provided by project leads including mapping of new roles and rates and other revenue/cost adjustments where applicable.
• Manage client invoicing based on contracts (including use of correct invoicing template and contracting entity and correct currency), reconcile issues and follow up with customers on past due invoices.
• Manage unbilled revenue aging and adherence to client invoicing guidelines.
• Review and submit monthly client accruals.
• Consolidate accruals with other Precision entities as applicable.
• Review client business development opportunities in Salesforce and ensure accuracy across internal schedules and financial trackers.
• Review project costs compared to contracted amounts as well as other direct costs shared across projects/clients.
• Review set up and tracking of new employees and when applicable subcontractor hours/expenses/bill rates monthly compared to forecast and budget.
• Manage subcontractor agreements and forecast future subcontractor costs with inputs from project leads as applicable.
• Review & reconcile monthly general ledger account reconciliations for accuracy and completeness. Collaborate with SG&A team where applicable
• Review the coding expense reports, invoices and/or credit card bookings to ensure proper approval to billable projects.
• Identify, allocate & review intercompany transactions
• Assist with ad hoc projects as applicable, including the annual budget preparation. Take the lead on budgeting for specific P&L line items as applicable.
• Review & reconcile supporting documents for the annual audit.
• Prepare supporting documents & schedules for the audit.
• Manage up where audit deliverables will require additional collaboration/input.
• Proactively identify cost savings and process efficiencies
• Collaborate with FP&A as applicable and proactively highlight & add commentary around key drivers for variance explanations to budget/forecast.
• Assist with preparation with revenue and expense inputs for reporting and analysis.
• Advise staff on best practices in approach to client finances and on non-routine financial transactions. Manage & mentor direct reports & junior staff through career development.
• Play a part in the month end close process and begin to oversee some areas.
• Mentor and/or manage junior staff members.

Qualifications:

Minimum Required:

• Bachelor's degree with a minimum concentration accounting, finance or business
• 4+ years of relevant accounting/finance experience to include 1-2 years in a supervisory role

Other Required:

• Intermediate to advanced Microsoft Excel skills

Preferred:

• Agency or Professional Services experience a plus
• Month end close experience
• Revenue Recognition experience
• Project Accounting experience
• Client Services/Client Facing experience

Skills:

• Excellent client service including mutual respect and approach to communications as well as timeliness of responses
• Deadline-oriented with good time management and organizational skills
• Proven critical thinking, analytical, interpretative, and problem-solving skills
• Ability to process and analyze large volumes of qualitative and quantitative information
• Ability to multitask with great attention to detail, and high level of accountability
• Display passion and purpose for what we do
• Communication (oral and written) with ability to speak with all levels of the organization
• Strong interpersonal and relationship building skills, and an ability to build credibility with external and internal stakeholders
• Possesses ethics and integrity when dealing with confidential and sensitive information.
• Willingness to extend yourself and assist other team members
• Self-starting attitude with a strong desire to learn and grow rapidly

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Avanceon Group is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law.

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