Senior Executive Assistant - (26-IT-601000-087)

Washington, DC, United States Job Description The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbent(s) in this job. Incumbent(s) may not be required to perform all duties in this description and incumbent(s) may be required to perform work-related tasks other than those specifically listed in this description. This job description is not a “contract” between the employee and the Authority. The job duties and essential functions may be changed at the discretion of the CEO/General Manager. At DC Water, we provide more than 700,000 District of Columbia residents and 24.6 million annual visitors with essential water, wastewater, and stormwater services. DC Water also provides wholesale wastewater treatment services for 1.8 million people in Montgomery and Prince George's counties in Maryland, and Fairfax and Loudoun counties in Virginia. We aspire to be known for superior service, ingenuity, and stewardship to advance the health and well-being of our diverse workforce and communities. To achieve this vision, we commit to our shared mission every day—exceeding expectations by providing high quality water services in a safe, environmentally friendly, and efficient manner. The Senior Executive Assistant serves as the personal and confidential Executive Assistant to the assigned Executive Vice-President (EVP). This role provides support to the EVP on important administrative functions and internal and external outreach. The Senior Executive Assistant ensures that highly confidential, complex, and potentially politically sensitive matters are attended to and determines the appropriate approach and methodology to support the EVP’s directives. This position ensures the effective operation of the EVP’s Office and leads specialized coordination of major D.C. Water events. Maintains the schedules for the EVP, receives and evaluates the nature of requests and determines priority, obtains appropriate input as needed, and follows through to schedule and arrange all details (researches and assembles/develops information and materials on a variety of matters). Receives, investigates, and responds to concerns and inquiries from customers and citizens on a broad range of matters including D.C. Water functions, status of operations and existing procedures and policies. Composes correspondence based upon independent research and compilation of data from files and records in response to inquiries and initiatives and composes correspondence of a personal and confidential nature to reflect the EVP’s sensitivity to the needs of the customer and/or citizen. Plans, organizes, coordinates, promotes, and facilitates special events that include, but are not limited to Employee Appreciation Day, Annual Service Anniversary Awards, EVP’s Holiday Party, Administrative Professionals Day, etc.; coordinates and monitors event timelines; reviews and analyzes evaluations. Develops budget and monitors expenditures for special events activities. Attends meetings on behalf of the EVP, gathers information, and prepares concise, accurate reports. Independently reviews and resolves problems on the EVP’s behalf. Reviews, and/or drafts letters, memoranda, and other official D.C. Water documents for presentation to the EVP for signature, and to ascertain correctness in form, style, and message as well as ensuring that all concerned parties have had an opportunity to review the document. Trains and provides guidance to Executive Assistants throughout the Authority in administrative procedures and practices, including developing needed improvements in practices which may be out-of-date or which do not exist. Serves as the liaison between the EVP’s Office and the D.C. Water unions. Prepares and manages the assigned EVP Office’s budget. Handles special assignments and projects. Prepares highly sensitive and confidential regular and special reports. Performs other duties and projects as assigned at the discretion of the EVP. Supervisory Responsibilities: N/A Key Working Relationships: Interacts with Executive Staff Members and their staff, D.C. Water Board Members, the Mayor of the District of Columbia, members of the D.C. City Council, high level officials from district government agencies and private organizations, officials from neighboring water/sewer utilities, customers of the Authority, numerous citizen groups, and the general public. Contacts are for the purpose of arranging and coordinating appearances and meetings, receiving and exchanging information, resolving sensitive problems, and facilitating actions affecting D.C. Water programs, services, and procedures. The qualifications listed below are representative of the knowledge, skill, and ability necessary for an individual to perform each essential responsibility satisfactorily. Reasonable amounts of training are provided. Seven (7) years of progressive administrative assistant experience, with demonstrated performance in a senior administrative capacity or its equivalent. Associate’s degree in Business or related field from an accredited college or university or an equivalent combination of education and experience consisting of a High School Diploma or General Educational Development certificate (GED) and nine (9) years of related progressive administrative assistant experience, with demonstrated performance in a senior administrative capacity or its equivalent. Required Skills Thorough knowledge of the services and functions of D.C. Water Verbal and written communication skills Ability to exercise independent judgment and discretion Ability to take initiative and be resourceful in responding to new and unusual assignments Skill in utilizing a personal computer and proficiency in applicable software programs (i.e. word processing, spreadsheets, e-mail, etc.). Required Licenses & Certifications: N/A Physical Requirements: General office conditions Preferred Skills & Qualifications Preferred Experience: N/A Preferred Education Requirements: N/A Preferred Skills: N/A The work environment characteristics described in the physical requirements section of the required skills & qualifications table are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities. We are proud to be an EEO/AA employer M/F/D/V. The Americans with Disabilities Act prohibits discrimination against “qualified individuals with disabilities”. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please email View email address on click.appcast.io. #J-18808-Ljbffr DC Water