Front Desk Coordinator

Front Desk Coordinator

Addison Group is partnering with a well-established organization seeking an experienced Front Desk Coordinator to support its corporate office. This position serves as the first point of contact for visitors, applicants, and team members and plays an important role in maintaining a welcoming, organized, and professional office environment.

We are seeking a polished and customer-service-focused Front Desk Coordinator who thrives in a fast-paced professional setting. In this role, you will manage a high volume of incoming calls and visitors while supporting day-to-day administrative functions throughout the office. The ideal candidate is organized, personable, detail-oriented, and comfortable balancing multiple priorities at once.

High school diploma or equivalent required

35 years of directly related receptionist or front desk experience in a professional setting is required

Must be available to work Monday through Friday 10am-7pm

Strong written and verbal communication skills with a demonstrated ability to provide excellent customer service

Ability to multitask and adapt quickly in a fast-paced environment

Strong organizational skills and attention to detail

Proficiency with Microsoft Office products, including Word, Excel, PowerPoint, and Outlook

Basic office equipment experience preferred, including copier, fax, shipping, and receiving tools

Ability to handle sensitive information with discretion and maintain confidentiality

Serve as the initial point of contact for the organization in a professional, cordial, and efficient manner

Manage high-volume communications through a multi-line phone system and email

Greet visitors promptly and professionally

Manage visitor traffic and deliveries in accordance with security guidelines

Direct calls and messages to the appropriate team member

Maintain visitor registration records and visitor badges

Coordinate meeting room calendars and assist with booking meetings

Support administrative projects, including communications, filing, organizing information, and other administrative duties

Serve as a resource for team members by directing questions and requests to the appropriate person within the organization

Update and maintain contact lists and other online directories

Clean and organize meeting rooms following events

Manage incoming and outgoing mail

Maintain a clean, organized, and professional reception area

Provide clerical and administrative support as requested

Maintain a professional company image through interactions with visitors, applicants, and employees

Perform additional duties as assigned

Stable full-time opportunity with an established organization

Professional corporate office environment

Highly visible role with interaction across multiple departments

Opportunity to build relationships throughout the organization

Variety of front desk, customer service, and administrative responsibilities

Consistent MondayFriday schedule

Full-time, non-exempt position

Reports to the Director of Human Resources

No driving required

No professional license or certification required

Target start date: ASAP (Two-week notice accepted)

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.