Project Manager

Position Summary The Project Manager supports the planning, coordination, and execution of projects within the Project Management Department. This role assists in managing project timelines, budgets, documentation, and communication across teams and vendors to ensure successful delivery of assigned projects. The Project Manager works under the direction of the Principal Project Manager and plays a key role in maintaining project organization, facilitating administrative tasks, and providing operational support. This position is ideal for a detail-oriented, proactive individual seeking to develop project management experience in a dynamic and collaborative environment. Responsibilities and Duties Assist in defining project scope, objectives, and deliverables, ensuring alignment with departmental goals. Support development and monitoring of project budgets, expenditures, schedules, and work plans, including reconciliation, forecasting, and budget reporting. Coordinate day‑to‑day project activities, meetings, and communications across internal departments, contractors, vendors, and external partners. Maintain comprehensive project documentation, including meeting notes, schedules, progress updates, filing, invoice tracking, and recordkeeping for capital improvement projects. Assist with vendor and contractor management, including tracking submittals, RFIs, change orders, and payment applications. Support procurement and contracting processes by preparing supporting materials and coordinating with Legal and Procurement teams. Facilitate permit applications, inspections, and correspondence with Authorities Having Jurisdiction (AHJs); participate in facility assessments and operational initiatives as assigned. Manage project management software and dashboards, ensuring data, work‑back schedules, and milestones are updated in real‑time for executive reporting. Prepare project closeout procedures and manage punch lists through final completion on all assigned projects. Other duties as assigned. Required Abilities and Skills Strong organizational skills with the ability to manage multiple tasks and priorities in a fast-paced environment. Excellent attention to detail and accuracy in tracking project data and documentation. Basic understanding of project management principles and construction or facility operations. Strong written and verbal communication skills with the ability to interact effectively with diverse teams. Demonstrates initiative, reliability, and a collaborative mindset. Ability to adapt to changing priorities and deadlines. Education and Experience At least 3–5 years’ relevant work experience; or an equivalent combination of education and experience. Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint); experience with project management software preferred. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. The employee will be sitting in a typical office environment the majority of the time and may be exposed to outdoor weather conditions. The employee is frequently required to sit, use hands or fingers, handle or feel objects, tools, or controls and reach with hands and arms. The employee is regularly required to talk or hear. The employee is occasionally required to stand, walk and lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. This position requires the ability to work extended hours and/or weekends. This position is required to be on‑site in Santa Clara, CA. Travel 0% of travel time expected for the position, where the travel occurs, such as locally or in specific countries or states, and whether the travel is overnight. Compensation $90‑95K Equal Employment Opportunity The company is an Equal Opportunity Employer, drug‑free workplace, and complies with ADA regulations as applicable. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. #J-18808-Ljbffr