Total Rewards Specialist

Basic Function

HF Sinclair is seeking a Total Rewards Specialist based in Dallas, TX. In this role, you will provide analytical, technical and project management support for various initiatives in the benefits department. Works under minimal supervision with latitude to use initiative and independent judgment. May direct or lead the work of others from time-to-time. Responsibilities include benefits and retirement plan administration, financial reconciliation, systems and data management, benefit negotiation, contract review, vendor management, and implementation of new programs and services. Serves as a key resource for benefits operations, data integrity, and vendor coordination.

Job Duties

• Oversees administration activities of various employee benefit programs, such as group insurance, life, medical and dental, accident and disability
• Interprets benefit policies, reviews claims as needed, and ensures all required forms and legal documents are supplied
• Serves as primary point of contact and manages relationships with carriers, consultants, and service providers to obtain renewals, settlements, claims and utilization data, enrollment information, and resolve issues
• Monitors program experience recommends enhancements or changes to existing programs consistent with benefit objectives and strategies by analyzing claims, administrative fees, and utilization; develops per capita cost analysis by plan
• Reviews and participates in negotiations on contract provisions with insurance carriers, administrators and service providers; coordinates execution of plan documents and service agreements
• Researches and prepares reports for management on benefits issues as assigned, keeping current with trends and regulatory developments concerning benefit plan design and administration; prepares quarterly materials for Retirement Plans Committee meetings
• Proactively partners with human resources (HR), Payroll, Finance, and IT to support operational and strategic needs of the business and employees
• Consults with employees on eligibility for insurance, hospitalization and other benefits, amounts of coverage and claims procedures
• Manages audits of benefits data to ensure integrity and alignment with plan documents; identifies and resolves discrepancies across systems, payroll, and vendors
• Oversees and maintains benefits administration systems and processes, including coordination of eligibility, payroll, and vendor file feeds; supports troubleshooting, testing, and ongoing system enhancements
• Supports implementation of new benefit programs, vendor transitions, and system updates, coordinating cross-functional stakeholders and external partners
• May support 401(k) compliance testing and audit processes by proactively resolving discrepancies with vendors
• Leads partnership with internal and external resources to complete the annual benefit plan audit and Form 5500 filing process
• Develops and implements strategies and plans outlining actions to support various benefit plan designs, ERISA requirements and employees' communications
• Independently prepares, reviews and obtains necessary documentation for qualified plans' IRS and ERISA mandated submissions and employee communications
• Leads participation in surveys and benchmarking activities to assess programs and solutions; assists in procurement and evaluation of bids for services or benefit programs
• Supports and participates in the quarterly Retirement Plan Committee meetings; may take meeting minutes and participate in de-brief sessions
• Completes special assignments or tasks assigned by their supervisor, as determined from time to time
• Ensures company compliance with federal and state laws (e.g., ERISA, HIPPA, COBRA, ACA)

Special assignments or tasks assigned to the employee by their supervisor, as determined from time to time in their sole and complete discretion

Experience

A minimum of 8 years of benefits analysis, administration, and/or retirement plan experience is required.


Preferred Experience

Experience with benefits administration systems, vendor implementations, and data management processes is strongly preferred.

Education Level

A minimum of a Bachelor's Degree in Business Administration or equivalent combination of education and years job-related work experience (w/o degree requires a total of 10 years of job-related experience) is required.

Required Skills

• Advanced knowledge of ERISA, COBRA, FMLA, HIPAA, ACA and other general retirement and welfare plan concepts or other relevant Human Resource regulations. Demonstrated ability to manage vendors, lead projects, and resolve complex operational and data-related issues. Experience with benefits administration systems and data integration processes preferred.
• Demonstrated ability to manage vendors, lead projects, and resolve complex operational and data-related issues. Experience with benefits administration systems and data integration processes preferred.
• Strong analytical and problem-solving skills, including the ability to interpret data, identify trends, and develop actionable recommendations. Proficient in Microsoft Excel and other data tools; experience with reporting tools (e.g., dashboards, Power BI) preferred.
• Strong written and verbal communication skills, with the ability to effectively communicate with employees, vendors, and leadership. Strong decision-making, organizational, and negotiation skills.
• Ability to handle confidential information, including Protected Health Information (PHI), and ensure compliance with applicable HIPAA and data privacy requirements. Detail-oriented with strong accuracy and follow-through.
• Ability to perform intermediate mathematical calculations and demonstrate strong reading and writing skills.

Supervisory/Managerial Responsibility

None.

Work Conditions

Office-based with up to 5% travel by land and air required. Petroleum refinery and warehouse/plant environments. Subject to all weather and varying road conditions.


Benefits

HF Sinclair offers a comprehensive benefits package designed to support the well-being of our employees and their families. Our benefits include, but are not limited to, the following:

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Paid Time-Off
• 401(k) Retirement Plan with match
• Educational Reimbursement
• Parental Bonding Time
• Employee Discounts

We are committed to fostering a supportive and inclusive work environment, ensuring our employees have the resources needed to thrive professionally and personally. Benefit eligibility is governed by official plan documents, for more details visit Total Rewards.

Physical Requirements

Job conditions require standing, walking, sitting, twisting, stooping, crouching, kneeling, talking or hearing, making visual inspections, making precise finger and hand movements, reaching or grasping, lifting or carrying up to 25lbs, pushing or pulling up to 50lbs, perceiving color differences, ability to wear personal protective equipment (beards not permitted).

Our One HF Sinclair Culture:

At HF Sinclair, we are united through our One HF Sinclair Culture, which is underpinned by our five core values of Safety, Integrity, Teamwork, Ownership and Inclusion. Developed to empower our people, our five core cultural values are at the heart of everything we do and extend to how we engage our stakeholders. These values influence our decisions, shape our behaviors and keep us connected across the entire organization. We maintain a true Safety culture for our employees, communities, environments and customers. Our goal is to make sure everyone returns home safely each day. We have a long-standing commitment to Integrity and ethical behavior and do what is right for our employees, investors, communities and the environment. We encourage employees to Step Up and Stand Out by championing a culture of Teamwork and Ownership. We foster a culture of Inclusion by encouraging diversity of experiences, viewpoints and backgrounds. What makes each of us different, together makes us stronger.

About HF Sinclair Corporation

HF Sinclair Corporation, headquartered in Dallas, Texas, is an independent energy company that produces and markets high-value light products such as gasoline, diesel fuel, jet fuel, renewable diesel and other specialty products. HF Sinclair owns and operates refineries located in Kansas, Oklahoma, New Mexico, Wyoming, Washington and Utah and markets its refined products principally in the Southwest U.S., the Rocky Mountains extending into the Pacific Northwest and in other neighboring Plains states. HF Sinclair supplies high-quality fuels to more than 1,500 branded stations and licenses the use of the Sinclair brand at more than 300 additional locations throughout the country. In addition, subsidiaries of HF Sinclair produce and market base oils and other specialized lubricants in the U.S., Canada and the Netherlands, and export products to more than 80 countries. Through its subsidiaries, HF Sinclair produces renewable diesel at two of its facilities in Wyoming and also at its facility in Artesia, New Mexico. HF Sinclair provides petroleum product and crude oil transportation, terminalling, storage and throughput services to its refineries and the petroleum industry.

Equal Opportunity Employer

HF Sinclair Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other prohibited ground of discrimination.