Purchase Associate

Job Description

Job Description

Portobello Job Description

Job Title: Purchasing Assistant
Department: Purchasing
Reports To: Purchasing Manager
Location: Baxter, TN

Job Summary

The Purchasing Assistant supports the buying team in planning, sourcing, and managing merchandise in alignment with company objectives. This role is responsible for maintaining accurate purchase orders and vendor records, monitoring inventory levels, and coordinating with suppliers to ensure timely and cost-effective procurement.

The Purchasing Assistant works closely with buyers, warehouse teams, and management to track inventory performance, resolve shipment and invoice issues, and prepare reports that support informed purchasing decisions. This position requires strong attention to detail, analytical ability, and the capacity to manage multiple priorities in a fast-paced retail environment.

Key Responsibilities

1. Purchasing & Order Management

• Assist buyer in planning and purchasing merchandise according to company objectives.
• Create, track, and maintain purchase orders and vendor records.
• Coordinate with suppliers regarding product availability, pricing, delivery schedules, and quality concerns.

2. Inventory Management

• Monitor inventory levels and recommend replenishment or markdown strategies.
• Maintain accurate product information in inventory and purchasing systems.
• Work closely with warehouse teams to ensure stock availability.

3. Reporting & Analysis

• Prepare reports, presentations, and forecasts for management review.
• Track key purchasing metrics and summarize findings for the buying team.

4. Issue Resolution & Supplier Relations

• Resolve issues related to shipments, invoices, and supplier performance.
• Build and maintain strong working relationships with vendors and internal stakeholders.

Skills & Qualifications

• Strong analytical and numerical skills.
• Proficiency in Microsoft Excel and inventory management software.
• Excellent organizational and time-management abilities.
• Strong communication and negotiation skills.
• Ability to work in a fast-paced environment and manage multiple priorities

Work Environment

• Office-based environment.
• Occasional interaction with warehouses or distribution teams may be required.

Equal Opportunity Employment

Portobello America is an Equal Opportunity Employer. We are committed to promoting equal employment opportunity for applicants, without regard to their race, color, national origin, religion, sex (including pregnancy, childbirth, or related medical conditions, including, but not limited to, lactation), sexual orientation, gender identity, age, veteran status, disability, genetic information, and any other category protected by federal, state, or local law.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions

Acknowledgement (Optional)

I have read the foregoing job description and understand the responsibilities of the job. I agree that I am able to perform the essential duties of this position.

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