Accounting Specialist - Accounts Payable

Accounting Specialist

The Accounting Specialist supports the finance department by processing invoices, maintaining vendor records, and ensuring timely and accurate payments.

Employment duties include, but are not limited to:

• Process invoices, check requests, and reimbursements.
• Verify coding, approvals, and supporting documentation.
• Match invoices to purchase orders and receipts.
• Maintain vendor files and assist with vendor onboarding.
• Respond to basic vendor inquiries.
• Help resolve invoice discrepancies.
• Assist with digital document management (scanning, indexing).
• Support month-end tasks such as invoice accruals.
• Reconcile basic financial data.
• Perform other accounting duties and special projects as assigned by direct supervisor.

The knowledge, skills, and abilities for this role include:

• Strong attention to detail.
• Customer service mind-set.
• Ability to work with repetitive tasks accurately.
• Clear communication with vendors and campus departments.
• Basic Excel skills (sorting, filtering, formulas, etc.).
• Familiarity with ERP or accounting software.
• Demonstrated commitment to equity and inclusion through both the completion of job duties and with interaction with others.
• Support the University's Mission and Values in their work.

Education: High school diploma required; Associate's degree preferred.

0 – 2 years of accounting, bookkeeping, or office experience.

Desire to join a distinct university community committed to inclusive excellence, kindness, and collaboration, as it seeks to move Forward Together in making our community and world a better place.

The ideal candidate's qualifications include:

• Accounting experience in higher education or non-profit setting.
• Ellucian Banner/Argos experience preferred.
• Experience supporting external audits and preparing year-end 1099 reporting.
• Experience in high-volume transaction environment.

Hybrid work location available, at the discretion of the supervisor. Flexibility to work outside of regular office hours, and some travel may be required.