Project Coordinator IV

Job Description

Job Description

Job Description...

This job is with Encode Inc, a fully owned subsidiary of LanceSoft.
Working Model: Hybrid - Minimum 3 days in office, prefers candidates local to site in Schenectady, NY
Working Hours: 8am - 5pm
Interview Process: Virtual with cameras on, 1 round with GEV Manager

Day to Day: This individual will work closely with Engineering and Operations teams, attending daily meetings to help define and document scopes by reviewing inspection reports, analyzing damage photos, and building detailed Scope of Work (SOW) documentation using tools like Smartsheet and internal service request systems. On a daily basis, this person will also support the full purchase order lifecycle, including submitting PO requests, tracking approvals, managing scope changes, and ensuring timely closure after invoice processing. They will be responsible for reviewing vendor invoices within a 14-day SLA, partnering with project managers and suppliers to resolve discrepancies, and maintaining an accurate, up-to-date financial tracking sheet. Additional responsibilities include providing ad-hoc operational support such as data clean-up efforts, building custom reports, and assisting with investigation-related tasks across multiple platforms (e.g., Smartsheet, Salesforce, Excel). This role requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced, cross-functional environment.

Must Haves:

• HSD/GED at minimum
• Experience in operations support/project coordination/or administrative support within a technical or field environment
• Experience with Excel (tracking, data management, reporting)
• Ability to work across multiple systems/tools (Ex: Smartsheet, Salesforce, Other internal proprietary programs)
• Experience managing Pos and/or financial tracking (invoicing, budgeting, cost tracking)
• Strong communication skills and ability to collaborate with cross-functional teams (engineering, operations, etc.)

Plusses:

• Experience supporting wind, energy, construction or field service operations
• Exposure to Scope of Work (SOW) creation or technical documentation