Contract Administrator - Legal

Employment Type:

Full time

Shift:

Day Shift

Description:

POSITION SUMMARY

Responsible for coordinating and facilitating the contract process at System Office or an assigned Ministry, including physician and vendor contracting, service agreements, non-disclosure agreements and various other agreements. Responsible for supporting Trinity Health's Contract Lifecycle Management System ("CLM") and serves as the Ministry's CLM Contract Administrator. Accountable for maintaining contract process in compliance with applicable Trinity Health and Ministry policies and procedures. Serves as liaison between Legal Department and Ministry business owners in support of contract process. Responsible for contract intake, review and storage processes; managing electronic signature process ensuring all contracts are properly executed; in coordination with Trinity Health's CLM System Administrator, developing and providing Ministry end user education, including the impact of contract management on compliance, and other contract management processes; and managing Ministry user access and security. Assists with other projects for the Legal Department as assigned.

ESSENTIAL FUNCTIONS

Knows, understands, incorporates and demonstrates the Trinity Health Mission, Vision and Values in behaviors, practices and decisions. Develops and adheres to standard process workflows for the creation, review, and approval of physician and other contracts administered by the Ministry and provides training and support to Ministry stakeholders involved in process workflow. Coordinates and develops contracts compliant with various Federal and State laws that impact financial and other business arrangements between hospitals, physicians and other individuals and entities in a position to refer business to each other. Interacts with legal counsel and business owners routinely regarding contracting issues. Facilitates governance approval and document compliance with required elements for any financial relationship between hospitals, physicians and other individuals and entities in a position to refer business to each other. Maintains Ministry CLM database; reviews and modifies contract information in the CLM in coordination with other members of the Trinity Health Legal Department and the Trinity Health CLM System Administrator. Serves as primary contact within the Ministry for CLM user inquiries, follow-up, communications on system upgrades and other notifications. Develops and distributes CLM reports for CLM users and Ministry stakeholders. Responsible for planning, organizing and carrying out multiple projects simultaneously while adhering to multiple and competing deadlines and priorities. Performs a variety of complex duties with a high degree of skill and accuracy, many of which are confidential in nature. Responsible for drafting correspondence and contracts; distributing and tracking executed agreements; analyzing contracts; assisting with administrative and regulatory reviews and contract compliance issues; performing legal research and writing, and assisting with other Legal Department matters. Maintains a working knowledge of applicable Federal, State and local laws/regulations; the Trinity Health Integrity and Compliance Program and Code of Conduct; as well as other Trinity Health and Ministry policies and procedures in order to ensure adherence in a manner that reflects honest, ethical and professional behavior.

MINIMUM QUALIFICATIONS

Bachelor's degree in Business Administration, Contract Management, Legal Studies, Finance, Information Technology, or a related field; or a paralegal certification (e.g. NALA Certified Paralegal) or a degree in paralegal studies. An equivalent combination of education and relevant experience may be considered. Five (5) or more years of experience working in a law firm and/or corporate legal department with an emphasis on contract administration. Experience in corporate transactions preferred. Experience with filing and processing legal documents. Must be comfortable operating in a collaborative, shared leadership environment. Work is subject to review by an attorney of the Legal Department.

MENTAL AND PHYSICAL REQUIREMENTS AND WORKING CONDITIONS

This position is hybrid (a combination of on-site and remote) at System Office or at the assigned Ministry location. Operates in a typical office environment. Includes continuous work time indoors (subject to travel requirements) under temperature-controlled and well-lit conditions, may encounter occasional variable external environmental conditions.

• Includes occasional lifting, up to 30 pounds unassisted, occasional travel, frequent use of computer, continuous sitting and may require occasional long periods of continued walking, standing, stooping, bending, pulling and pushing.

Direct Healthcare and Indirect / Support Healthcare Services: Must be able to:

• Adapt to frequent interruptions, shifting priorities and stressful situations, attend to tasks until complete, understand and relate to complex ideas and concepts and be able to remember multiple tasks and regimens extending over long periods of time and work on concurrent tasks / projects.

• Must be able to work concurrently on a variety of tasks/projects in an environment that may be stressful with individuals having diverse personalities and work styles.

• Communicates frequently, in person, virtually and over the phone, with people in all locations, continuously read small print, frequent ability to hear normal sounds and voice patterns, able to give / receive instructions and other verbal communications in-person and over the phone / computer / device / equipment assigned with some background noise.

• Perform frequent manual dexterity activities and occasional grasping/handling.

• Continuous attention to maintain a safe working environment and use of available personal protective equipment (PPE).

Pay Range: 75592-113389

Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

Our Commitment to Diversity and Inclusion

Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.

EOE including disability/veteran