Accounts Payable Manager

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Closing Date:

Type of Position:
Researchers

Workstudy Position:

No
Job Type:
Regular

Work Shift:

Day Shift (United States of America)

Sponsorship Available:

No
Institution Name:
University of Arkansas at Little Rock
The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.

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Department:
Financial Services

Department's Website:

Summary of Job Duties:
Reporting to the Controller, The Accounts Payable Manager is responsible for the leadership, administration, compliance, internal controls, continuous improvement, and daily operations of the University's Accounts Payable function. The position ensures University obligations are processed accurately, timely, and in accordance with University policies, applicable state and federal requirements, and established internal controls.
Qualifications:

Required Education and/or Experience:

• A bachelor's degree in accounting, finance, business, or a related field;
• Five years of related professional experience;
• Two years of supervisory experience, including experience conducting employee performance evaluations.

Preferred Education and/or Experience:

• Direct professional experience in Accounts Payable, including experience with progressively responsible Accounts Payable functions;
• Previous experience supervising, leading, or providing functional oversight to Accounts Payable or other financial services staff;
• Experience with Workday Finance or another ERP system;
• Experience in higher education, government, or a state agency environment;
• Experience with Form 1099 reporting, internal controls, audit support, and year end Accounts Payable activities;
• Experience developing or improving financial processes, procedures, and internal controls.

Job Duties and Responsibilities:

• Manage and direct the daily operations of the Accounts Payable function, ensuring timely, accurate, compliant, and efficient processing of University obligations;
• Supervise Accounts Payable staff, providing training, guidance, performance feedback, cross training, and appropriate coverage for critical functions;
• Review and approve supplier invoices and other Accounts Payable transactions in accordance with University policies, delegated authority, documentation standards, and internal controls;
• Serve as the primary escalation point for complex Accounts Payable transactions, supplier payment issues, policy questions, system related problems, and other matters requiring management review;
• Oversee the resolution of match exceptions, invoice discrepancies, supplier issues, and other Accounts Payable exceptions, providing guidance to staff and approving exception overrides when appropriate and in accordance with established policies;
• Collaborate with Procurement Services, the Office of Research and Sponsored Programs, Payroll, General Accounting, and University departments to resolve Accounts Payable issues and improve procure to pay processes;
• Develop, maintain, communicate, and periodically evaluate Accounts Payable policies, procedures, desk guides, internal controls, and operating practices.
• Maintain current process documentation and an effective cross training and continuity plan for critical Accounts Payable functions;
• Serve as the functional subject matter expert for Accounts Payable processes within Workday, including monitoring business processes, identifying system or workflow issues, participating in system testing, and recommending improvements;
• Oversee Accounts Payable payment and settlement activities, including review of payment cycles, payment exceptions, returned or rejected payments, and other issues affecting timely and accurate disbursement;
• Oversee and assist with the reconciliation of Procurement Card, Travel Card, and CTS card activity to Workday, ensuring payment and settlement activity is complete, accurate, and timely, and resolving or escalating identified discrepancies;
• Ensure completion of Accounts Payable related banking and fraud prevention activities, including positive pay and payment exception processes, while maintaining appropriate segregation of duties;
• Manage the University's annual Form 1099 reporting process, including review of reportable transactions, reconciliations, correction activity, coordination with appropriate University offices, and timely submission of required filings;
• Oversee Accounts Payable related sales and use tax processes, including appropriate identification, review, and reporting of taxable transactions, in coordination with other responsible University offices;
• Coordinate Accounts Payable responses to internal and external audit requests and ensure appropriate documentation and supporting records are maintained.
• Coordinate Accounts Payable year end activities, including invoice cutoff, identification of outstanding obligations, support for AP related accruals, applicable reconciliations, and coordination with General Accounting;
• Provide guidance, training, and communication to University departments regarding Accounts Payable procedures, payment requirements, documentation standards, and Workday processes;
• Monitor Accounts Payable operations and identify opportunities to strengthen internal controls, improve processing efficiency, enhance customer service, reduce processing delays, and appropriately leverage Workday functionality and automation;
• Monitor the overall status of Accounts Payable workloads, unresolved issues, aged transactions, and other operational matters requiring management attention;
• Perform other duties and responsibilities consistent with the scope and level of the position.

Knowledge, Skills and Abilities:

• Knowledge of Accounts Payable principles, practices, internal controls, and payment processes;
• Knowledge of Form 1099 reporting requirements and sales and use tax concepts applicable to Accounts Payable;
• Knowledge of internal control principles, including segregation of duties and fraud prevention controls;
• Ability to supervise, develop, and cross train staff and effectively manage competing deadlines and workloads;
• Ability to analyze complex transactions, research problems, exercise sound judgment, and develop appropriate solutions;
• Ability to interpret and apply University policies, state requirements, and applicable financial procedures;
• Ability to communicate effectively with University employees, suppliers, auditors, and other stakeholders.
• Ability to develop clear procedures, training materials, and operational documentation;
• Ability to work collaboratively across functional areas including Procurement, General Accounting, Payroll, Research Administration, and campus departments;
• Ability to identify process inefficiencies and recommend practical improvements;
• Proficiency in Microsoft Excel, including the use of formulas, lookup functions, pivot tables, filtering, and other tools to reconcile, analyze, and validate financial data;
• Proficiency with enterprise financial systems and other technology used to support Accounts Payable operations.

Qualification Equivalencies:

Additional Information:

Salary Information:

Commensurate with Education and Experience

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Lacie Barkley
Operations Manager
View email address on click.appcast.io

All application materials must be uploaded to the University of Arkansas System Career Site


Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:
Criminal Background Check, Financial Credit Check, Sex Offender Registry

The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:
Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting
Frequent Physical Activity:
Talking
Occasional Physical Activity:
Kneeling
Benefits Eligible:
Yes