Legal & Compliance Administrative Assistant

Legal & Compliance Administrative Assistant

We're partnering with a top-tier global financial services firm to hire a Legal & Compliance Administrative Assistant to support senior leadership, including the General Counsel and Head of Compliance for the Americas. This is a highly visible role within a collaborative, fast-paced team. $75K$90K base + overtime + bonus. 8:00 AM 5:00 PM schedule. Hybrid model (34 days onsite, 12 days remote depending on workload). The role: You will provide high-level administrative and operational support to a lean Legal & Compliance team, managing complex calendars, coordinating travel, and assisting with regulatory filings and internal processes.

Key Responsibilities:

• Calendar management and meeting coordination
• Domestic and international travel planning
• FINRA registrations (U4/U5), licensing tracking, and compliance support
• Regulatory filings and agency correspondence
• Coordinating trainings, seminars, and committee meetings
• Expense reporting (Concur) and vendor invoice processing
• General administrative support and special projects

What we're looking for:

• 35+ years of administrative experience (financial services or legal/compliance preferred)
• Experience handling confidential information with strong attention to detail
• Highly organized, proactive, and able to prioritize in a fast-paced environment
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office

Please submit your resume for consideration! We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here.

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