Asst. Property Manager

Job Description

Job Description

We are looking for an Assistant Property Manager to support day-to-day operations for a residential portfolio in New Jersey. This Long-term Contract position is ideal for a property management specialist who can balance leasing activity, compliance oversight, resident relations, and operational follow-through. The role focuses on sustaining strong occupancy, maintaining complete and audit-ready documentation, and helping create a well-managed community experience for residents, vendors, and partners.

Responsibilities:
• Oversee applicant flow and waiting list activity by keeping records current, removing outdated entries on a scheduled basis, and assisting prospective residents with the application queue process through online leasing platforms.
• Coordinate the full move-in cycle for new residents, including explaining eligibility guidelines, preparing lease documentation, and completing onboarding paperwork accurately and on time.
• Monitor occupancy trends regularly and take timely action to reduce vacancy, support leasing goals, and maintain strong performance across assigned properties.
• Support outreach and property presentation efforts by promoting communities effectively and helping maintain an attractive, welcoming appearance throughout the site.
• Prepare leases, renewals, and income recertification documents for applicable housing programs while ensuring all submissions meet required deadlines.
• Guide residents through recertification steps when needed and maintain organized physical and digital files that are complete, accurate, and ready for review or audit.
• Work closely with subsidy administrators, housing partners, and third-party payers to secure required approvals, rental portions, deposits, and initial rent commitments.
• Assist with resident transfers, accommodation requests, and day-to-day concerns while delivering responsive service and escalating issues appropriately.
• Track maintenance completion, preventive service, inspections, and unit turnover timelines to help ensure homes are turned and serviced within company standards and safe work practices are followed.
• Partner with the Property Manager and internal teams to support overall site operations, share effective practices, and address market-rate pricing or leasing adjustments when applicable.

• 2+ years of experience in property management, including residential or mixed-property environments.

• Hands-on knowledge of affordable housing compliance, recertifications, and subsidy-related processes, including HUD programs.

• Experience preparing leases, renewals, resident files, and occupancy documentation with a high level of accuracy.

• Ability to manage resident communications effectively while handling sensitive situations with tact and sound judgment.

• Familiarity with property management and leasing systems such as Yardi and online resident application platforms.

• Strong organizational skills with the ability to oversee multiple priorities, deadlines, and property records at the same time.

• Understanding of maintenance coordination, unit turnover tracking, and general property operations support.

• Detail-oriented approach to customer service with the ability to work effectively with residents, vendors, colleagues, and external partners.