Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support daily front office operations in Ohio. This is a Contract to Hire position suited for someone who enjoys keeping records organized, managing document flow, and creating a welcoming experience for visitors. The role is based within the construction industry and requires strong administrative skills, accuracy, and the ability to handle routine office tasks efficiently.

Responsibilities:

• Welcome visitors and provide attentive front desk support for daily office activity.

• Organize, retrieve, and maintain accounts payable invoice files to ensure records are easy to access.

• Scan paper documents and upload or store them accurately in the appropriate filing systems.

• Keep administrative records orderly and up to date to support smooth office operations.

• Assist with general clerical duties such as document handling, sorting, and record management.

• Support the team by maintaining an organized reception and administrative workspace.

• At least 1 year of experience in an administrative, front desk, or receptionist role.
• Ability to manage filing tasks with a high level of accuracy and attention to detail.
• Experience scanning documents and maintaining organized records.
• Strong communication skills and a detail-oriented approach when assisting visitors and staff.
• Comfortable working in a fast-paced office environment within the construction industry.
• Reliable organizational skills and the ability to handle routine clerical responsibilities effectively.