Office Assistant

Current Students: If you are currently employed or enrolled as a student at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Workday Internal Jobs Site for Students

Position Title:
Office Assistant

Job Category:
Student Hourly

Job Profile:
Student Help

Job Summary:

The Office Assistant is a student member of the Housing & Residence Life team. This position maintains responsibility for working as part of the front desk operation. The OA positions are regarded as University representatives. Therefore, they should conduct themselves in an honest, conscientious, and professional manner. OAs are expected to maintain confidentiality and the integrity of the office.

Duties & Responsibilities:

• Providing positive, accurate interactions and guest relations to all residents and guests entering the office environment. Interacting with individuals via telephone or in-person.

• Representing the department in public relations initiatives (giving housing tours, appearing at Orientation, answering questions, typing & preparing documents, designing and creating publicity and promotional documents, etc.). Promoting campus housing to new and transfer students and guests.

• Administrative tasks include, but are not limited to, assisting professional staff members in responding to student concerns, room assignments and application processes, process correspondence, answer and respond to telephone calls, using housing computer program/data base, assisting with key management, assisting with social media needs, distributing University announcements/publicity, maintaining and filing student records, completing basic financial transactions and processing maintenance and custodial work orders.

• Processing US mail, campus mail, and packages in accordance with department protocols

• Maintaining inventory control of desk supplies and equipment; completing proper check out of University equipment

• Interacting with and supporting the RAs, HDs, and others in completion of Residence Life operations. Assisting with opening and closing operations as needed.

• Maintaining and ensuring the confidentiality, integrity, and security of the office

• Responding and assisting with emergency response as needed

• Serving as a role model to other students. Being a resource to other students.

• Performing other duties as assigned

Key Job Responsibilities:

Department:

Housing & Residence Life

Compensation:

$11 per hour.

Required Qualifications:

• Preference given to students who live in campus housing & students who are eligible for federal work study

• Maturity and dependability are necessary; Excellent interpersonal, time management, and problem solving skills are essential. Must maintain a minimum 2.25 cumulative GPA throughout employment

• Must have ability to pass a criminal background check

• Need to know, understand, and adhere to all UW-Parkside and Housing policies

• Must be able to maintain confidentiality

• Must be able to write, spell and use basic office equipment

• Experience utilizing Microsoft Word, Excel, and PowerPoint; Publisher experience is considered a plus. Must be familiar with e-mail and internet usage.

• Must adhere to department office dress code

• Expected to attend all required staff trainings and meetings

• Must be able to work a variety of hours including daytime, evening, and weekends as needed

• Must be able to work during holidays and academic breaks as needed; working on move-in days is required

• Must be able to walk/traverse across the University

• Will occasionally be asked to lift up to 30 pounds

Preferred Qualifications:

N/A.

How to Apply:

To apply, please click on the blue hyperlink to the Workday Internal Jobs Site for Students towards the top of the job posting where it says Current Students. You will then be directed to login into Workday, please use your Ranger email and password. Please upload your resume and cover letter. Application materials will be reviewed as they are received, and the position will remain open until July 24th, 2026.

Contact Information:

View email address on click.appcast.io View phone number on click.appcast.io

Legal Notices and Important Information

Employment will require a criminal background check in accordance with the Wisconsin Fair Employment Act. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. (see TC1 - App. 4 and p. 12)


Note: Criminal Background Check - The Department of Workforce Development, Equal Rights Division prohibits employers from using criminal background check information, policies or practices that have a "disparate impact" and is not "job-related and consistent with business necessity" in hiring decisions. All information used to screen or hire job applications should relate to the duties of the job.


Reasonable Accommodations

It is the policy of UW-Parkside to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability, please contact the Office of Human Resources at View phone number on click.appcast.io. Employment opportunities will not be denied because of the need to provide reasonable accommodation for a qualified individual with a disability.


Parkside Crime Statistics Report

In compliance with the Clery Act of 1998, the University of Wisconsin Parkside Crime Statistics Report is available here. Call the UW-Parkside Campus Police Office at View phone number on click.appcast.io for a paper copy of the annual report.


Transcript Requirement

Please note: Transcriptions will be required upon hire.


UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.