Legal Administrative Specialist

ROLE
We need an experienced Legal Administrative Specialist to support the U.S. Attorney’s Office Middle District of North Carolina (MDNC) Department of Justice (DOJ).

This is a full-time opportunity. We can offer job security and stability, a competitive salary, and a comprehensive benefits package.

Apply today!

RESPONSIBILITIES

• Work directly with Witnesses prior to, during, and after trial
• Work with Witnesses concerning travel arrangements, appearance date/time
• Receive visitors, field phone calls, and respond to other questions and inquiries
• Use judgment to determine when attorney’s should be notified of the Witness’ special circumstances or needs
• Confer with attorneys about Witness appearance, special circumstances, or needs
• Complete and submit proper documentation for special authorizations and obtain prior approvals
• Ensure all travel documents and appearance date and time have been provided to the Witness
• Make necessary arrangements for Witness travel and lodging
• Coordinate travel according to Department of Justice (DOJ) policies and procedures
• Meet with Witnesses upon arrival to designated hearing or pre-trial conference
• Provide Witnesses a courtroom orientation, accompany them to court, and ensure a safe waiting area is available
• Collect necessary documentation and signatures for Witness reimbursement documents
• Prepare and submit documentation for Witness reimbursement, i.e., vouchers and other required documentation
• Furnish requested information concerning pending and completed Witness vouchers
• Determine and resolve any of the Witness’ special circumstances or needs (e.g., authorizations, international travel, military/federal employment, etc.)
• Gather required documentation and reconcile Government Travel Accounts
• Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary
• Complete forms and documents according to style and format rules
• Compose original letters that do not require legal interpretations
• Apply knowledge of legal procedures and terminology
• Establish and maintain a variety of files, documents and databases
• Assemble documents and other information for file records and retention policies
• Establish and maintain calendar and/or database of active and pending Witness appearances
• Track hearings, trial dates, grand Jury, and scheduling conferences
• Perform other administrative and logistical Witness management duties as required/assigned

BACKGROUND

• Minimum two (2) years of progressive and relevant experience (preferably a legal environment)
• Proficient in word processing, document management, and Microsoft Office Suite
• Experience with business administration is preferred

EDUCATION

• Preference for Bachelor’s degree in a related field

LOCATION

• 101 S. Edgeworth Street, 4th Floor Greensboro, NC 27401

TELEWORK

• Occasional, upon approval

CLEARANCE

• U.S. citizenship required since this role supports the U.S. federal government

CLIENT

• Department of Justice (DOJ)

TRAVEL

• No travel required

WORK HOURS

• 40 hours per week
• 8 hours per day

EMPLOYMENT CLASSIFICATION

• Employment Classification Eligibility — Nonexempt

RELOCATION

• Not eligible for relocation benefits

KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, sexual orientation, ancestry, national origin, age, marital status, mental disability, physical disability, medical condition, pregnancy, political affiliation, military or veteran status, or any other basis prohibited by federal or state law.

Other Considerations: applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.