Accounting Associate (Accounts Payable)

Accounts Payable Specialist

Prepare and process accounts payable transactions.

Education / Certification:

1. High School Diploma or GED is required.

2. Thirty (30) semester hours of college credit with some business orientation or equivalent business school training is preferred.

Experience / Other Requirements:

One year of accounts payable, bookkeeping, or related experience.

Special Knowledge / Skills:

1. Knowledge of acceptable accounts payable principles and practices.

2. Knowledge of district accounts payable policies and procedures.

3. Operate standard computer and software applications, including but not limited to electronic mail, word processing, spreadsheets, and business operating system.

4. Apply basic mathematics and generally accepted accounting principles.

5. Communicate effectively (verbally and written). Interact positively and collaborate with employees and vendors to enhance service delivery and customer satisfaction.

6. Assume major responsibilities and make independent decisions within the scope of the position.

7. Ability to organize and prioritize work responsibilities.

Major Responsibilities and Duties:

1. Receive, review, and process accounts payable documents and information, such as purchase orders, vendor bills/invoices/receipts, department budget data, etc.

2. Enter accounts payable information into computer system and generate check.

3. Resolve problems with vendors/schools regarding payments.

4. Balance accounts payable payments.

5. Assist campuses / departments with questions regarding invoices and payments.

6. Assist vendors with questions regarding purchase orders, invoices, and payments.

7. Assist with vendor records maintenance, such as notifying Purchasing of address changes and confirming payment information with vendors.

8. Prepare year-end reports for independent auditors.

9. Maintain individual user security through online systems.

10. Properly maintain district records, adhering to all policies set forth by the district for records maintenance and learning the records retention schedule for department records.

11. Perform other job-related duties as assigned.

Supervisory Responsibilities:

None.

Working Conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

1. Ability to manage multiple job responsibilities with minimal assistance.

2. Maintain emotional control under stress.

3. Work with frequent interruptions.

4. Lifting moderate boxes up to 40 pounds occasionally.

5. Use computer for prolonged period resulting in repetitive hand motions.

6. Sit for extended periods of time.

7. Occasional prolonged and irregular hours