Senior Staff Accountant

The Senior Staff Accountant is a key member of the accounting team, responsible for owning the accounts receivable function, multi-jurisdiction sales and use tax filings, and key month-end processes. This individual maintains fixed assets and depreciation, prepaid and accrual schedules, and partners closely with Finance leadership on audits, compliance filings, acquisition support, and process improvement initiatives. The ideal candidate is a detail-oriented self-starter who takes ownership of their responsibilities, consistently meets deadlines, and communicates effectively with stakeholders across the organization.

Job Responsibilities:

Accounts Receivable

• Own the end-to-end accounts receivable function, including customer invoicing, collections, and customer account maintenance
• Review, generate, and post customer invoices; verify billing accuracy against contracts, purchase orders, change orders, and project documentation
• Manage the AR inbox and serve as the primary point of contact for customer and internal billing, payment, and dispute inquiries
• Perform bi-weekly AR Aging, lead collection efforts via communication to customers, and escalate past-due and at-risk balances to management with recommended actions
• Support progress, milestone, and retainage billings, including lien waivers and customer billing portal submissions as applicable
• Reconcile the AR subledger to the general ledger monthly and resolve reconciling items
• Document and continuously improve AR policies, procedures, and internal controls; identify automation and process improvement opportunities

Sales & Use Tax

• Prepare, review, and file sales and use tax returns across all applicable state and local jurisdictions leveraging Avalara Tax Software
• Maintain the sales and use tax filing calendar and ensure all returns and payments are submitted accurately and on time
• Reconcile sales and use tax liability accounts monthly and resolve variances
• Collect, validate, and maintain customer exemption and resale certificates
• Ensure taxability of products and services is maintained correctly ERP (e.g., Avalara)
• Monitor economic nexus thresholds and support new state and local registrations
• Research and document sales and use tax positions; respond to jurisdiction notices, inquiries, and audits

Month-End Close

• Own assigned month-end, quarter-end, and year-end close activities and complete them within the published close calendar
• Prepare, review, and post journal entries, including accruals, and reclassifications
• Maintain the fixed asset subledger: additions, transfers, and disposals
• Maintain lease schedules and prepare related entries in accordance with ASC 842
• Support revenue recognition, deferred revenue, and unbilled/WIP analysis in accordance with ASC 606
• Review transaction and journal entry coding for accuracy, consistency, and proper cutoff

Ad Hoc Support

• Provide ad hoc analysis, reporting, and project support to Finance leadership and business partners
• Mentor and review the work of accounting coordinators and junior accounting staff
• Serve as backup for other accounting functions as needed and perform other duties as assigned

Skills & Competencies:

• Strong working knowledge of US GAAP and core accounting operations
• Demonstrated ownership of month-end close activities and balance sheet reconciliations
• Advanced Microsoft Excel skills (pivot tables, lookups, and analysis of large data sets)
• Proficiency with ERP systems and experience with sales tax software (e.g., Avalara) a plus
• Strong analytical and problem-solving skills with a high level of accuracy and attention to detail
• Excellent organizational and time management skills with the ability to manage competing deadlines in a fast-paced environment
• Effective written and verbal communication skills with internal and external stakeholders
• Self-starter and collaborative team member who takes ownership, communicates proactively, and partners with others to follow issues through to resolution
• Continuous improvement mindset
• Sound judgment and discretion in handling confidential and sensitive information

Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field, CPA a plus
• 3+ years of progressive accounting experience, including ownership of month-end close responsibilities
• Hands-on experience managing accounts receivable and collections
• Experience preparing and filing multi-jurisdiction sales and use tax returns
• Experience supporting external audits and compliance filings
• Exposure to acquisitions, purchase accounting, or integration work a plus
• Advanced Excel proficiency and experience working within an enterprise ERP

Physical Requirements:

• While performing the duties of this position, the employee is regularly required to sit, stand, walk, bend, and use hands to operate standard office equipment such as a computer, keyboard, telephone, copier, and printer. The role may occasionally require lifting and/or moving items up to 20 pounds.
• This is a full-time, on-site position based in our Eden Prairie, MN office in a professional office setting. The standard workweek is 40 hours; however, additional hours may be required during peak periods, month-end close, audits, or to meet deadlines.
• Regular, predictable, and reliable in person attendance is an essential function of this role.

10% bonus eligibility.

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