Office Administrator

Job Description

Job Description

Position Overview:

The Office Administrator plays a critical role in providing administrative support to our Service Center or Department, encompassing essential tasks such as billing, collections, robust customer service, purchasing, report generation, analysis, inventory control, payroll updates, and overseeing shipping/receiving operations. Duties may vary based on specific department needs and service locations.

Roles & Responsibilities:

· Maintain exceptional organizational skills and multitask effectively under pressure, always maintaining a positive and professional demeanor.

· Assist in time entry, including managing prevailing wage rates and preparing intent and affidavits.

· Professionally manage incoming calls, ensuring excellent customer service with every interaction.

· Provide comprehensive administrative support, including preparing documents, accurate data entry, and creating presentations.

· Ensure precise and efficient data entry for payroll hours, billable hours, product/service orders, sales, work orders, purchases, and invoices.

· Manage petty cash and reconcile billable hours against payroll hours (work in progress reports).

· Analyze and resolve issues from various reports related to sales, purchases, expenses, customer accounts, invoicing, and inventory.

· Order, manage, and maintain inventory of parts, office supplies, and other necessary items.

· Review and process subcontracts and customer purchase orders to initiate new jobs.

· Handle incoming and outgoing shipments, directing them to the appropriate departments or shipping via designated carriers.

· Assist with filing and perform other miscellaneous duties as required.

Education and/or Experience:

· High School diploma or equivalent (GED) required; preference given to candidates with one year of related experience and/or training.

· Previous experience in dispatching, office management, bookkeeping, collections, or billing is advantageous.

· Familiarity with NetSuite and Paycom software systems is beneficial.

Licenses, Certifications:

· Valid driver license and insurance.

Company Overview:

Day Wireless Systems is the largest full-service wireless integrator in the West. We provide design, construction, licensing, sales, service, rentals, installation, and maintenance for a wide range of wireless voice, data, and video applications.

Founded in 1969, today we have 30 locations and 400+ employees in California, Oregon, Washington, Idaho, Wyoming, and Utah. Day Wireless employees enjoy the opportunity to grow and transfer within our many locations and business divisions.

Disclaimer:

Day Management Corporation is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.