PT AP/Purchasing Coordinator

Accounts Payable/Purchasing Coordinator (Part-time)

Our client, a well-established educational institution, is seeking a detail-oriented Accounts Payable/Purchasing Coordinator to support its Finance and Operations team. This position will provide day-to-day support for accounts payable, purchasing, vendor communication, and administrative functions throughout the procure-to-pay process.

This is an excellent opportunity for an accounting or purchasing professional who is highly organized, comfortable working with financial records, and enjoys working in a fast-paced environment. A day in the life of an Accounts Payable/Purchasing Coordinator

Accounts Payable

• Enter vendor invoices into the accounting system accurately and in a timely manner.
• Review invoices for appropriate approvals and supporting documentation.
• Assist with vendor statement reconciliations and resolve routine invoice discrepancies.
• Maintain organized accounts payable records and documentation.
• Support month-end close activities and audit requests.
• Perform additional accounts payable duties as assigned.

Purchasing

• Coordinate purchasing requests from internal departments.
• Assist with purchase order creation and related purchasing documentation.
• Communicate with vendors regarding pricing, product availability, order status, and delivery.
• Assist with onboarding new vendors and maintaining accurate vendor records.
• Ensure purchasing activities follow established policies and procedures.
• Support purchasing process improvements and special projects.
• Assist with additional procurement responsibilities as needed.

Requirements for the Accounts Payable/Purchasing Coordinator position

• Minimum of 2 years of experience in accounting, accounts payable, purchasing, or a related field.
• Strong proficiency in Microsoft Office, particularly Microsoft Excel.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Ability to work independently and take initiative.
• Strong attention to detail and commitment to accuracy.
• Professional, dependable, and service-oriented approach.
• Ability to work effectively in a fast-paced environment.

Preferred Qualifications

• Experience with Microsoft Business Central.
• Familiarity with Workday.
• Knowledge of purchasing, procurement, or supply chain procedures.
• Experience working with purchase orders and vendor management.

EOE employer. IND123