Office Manager

Office ManagerAlpharus Health is a national nonprofit behavioral health provider dedicated to helping people build healthier lives. For nearly 60 years, we have provided substance use and mental health treatment that helps individuals, families, and communities find healing, hope, and lasting wellbeing. Our mission is simple: We help people build healthier lives. By combining clinical expertise with a person-centered approach, we help people build the skills, resilience, and support systems needed to create meaningful, lasting change.Location: Atascocita - 2310 1/2 Atascocita Rd. Humble, TX 77396About Our Atascocita Location (Harris County): Alpharus Health's largest facility, Atascocita is a residential correctional center focused solely on substance use treatment for court-ordered clients. With 12 buildings and nearly 500 clients, the facility provides a structured, secure environment without armed guards. Staff work collaboratively in a team of 170, including counselors, probation officers, and support staff. The location is undergoing major renovations to become a state-of-the-art treatment center. We foster a supportive culture with team-building activities, recognition programs, and a strong mission-driven focus on recovery and rehabilitation.Work Schedule: Monday - Friday, 8:00AM - 4:30PMOffice Manager - Job SummaryUnder limited supervision, maintains office services at assigned facility by organizing its operations and developing and implementing office procedures and systems; preparing and coordinating correspondence; processing data entry of billing information; organizing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions of assigned administrative support staff.Office Manager - ResponsibilitiesCompiles data and information and generates reports from electronic health record, population management system, and other adjunct databasesCompletes summary calculations and analysesPrepares reports for use by managers to monitor and evaluate facility's finances, operations and contract complianceResearches unusual data results or occurrences and prepares explanations or justificationsProcesses various forms and records related to client admission, rotations and dischargePrepares regular reports and counts related to client census and services providedAssists senior staff with preparing budget recommendationsGenerates revenue and expenditure, census and service delivery statistical reportsCompiles data, prepares reports to monitor and evaluate site operations, finances and contract complianceTracks budget allocations and expenditures, collects and maintains office expenditure records and receipts, and initiates corrective actions to control budget variancesInitiates, coordinates and monitors office supplies and purchases within identified budget to maintain office and kitchen supplies and ensure the office is presentable and functionalPerforms personnel administration for the facility which includes maintaining personnel files and training records, collecting and processing time sheets, preparing employment offers and processing new hires, and responding to questions concerning payroll and benefits policies and procedures to ensure personnel actions are in compliance with federal, state and central offices rules and regulationsServes as administrative liaison between assigned facility, other facilities, central office and contracting agency, by gathering and exchanging information related to operational, budget, payroll, and personnel issues or proceduresMaintains office records and filing systemsCleans databases, verifies files and information are accurate, up to date, and completeUpdates and disseminates information concerning office procedures, updated policies, and personnel administration changesPerforms administrative duties, such as maintaining policy and procedure manuals, posting and balancing petty cash and postage expenditures, enforcing office equipment maintenance and service contracts, obtaining security clearances for staff and visitors, and coordinating travel and meeting arrangementsPerforms office and secretarial duties such as composing and typing correspondence and documents, photocopying and assembling documents, answering telephones, filing, and data entryOffice Manager - Education & Experience RequirementsHigh School Diploma or equivalent requiredTwo (2) years related work experience. Progressively more responsible related work experience and experience with Excel, Access, Word, and other Microsoft software preferredValid local driver's licenseBasic knowledge of office systems, procedures, equipmentStrong computer skills to generate reports and prepare documentsBasic communication skills to exchange information and interact with a diverse group of external and internal contactsBasic analytical skills necessary to compile and analyze data and information for various reports and statements, read and interpret policies and instructions and investigate and resolve operational and administrative problemsAbility to delegate and follow-up on the work of othersPhysical RequirementsAbility to respond to telephone inquiriesAbility to continually proofread, check and verify data from printed form and computer monitor displayAbility to use a keyboard and video display terminal to enter, retrieve, and/or audit information and data on a continual basisAbility to pull, lift and transport files and documents to and from various locations within office or assigned locationWork EnvironmentWorks in a normal office or clinical environment where there are relatively few discomforts due to dust, dirt, noise and the like. Occasional exposure to contagious diseases, or infectious specimens, but potential for harm is limited if established safety and infection control precautions are followed.Works in a correctional facility where there is exposure to potentially disruptive and violent inmates. The worker is not substantially exposed to adverse environmental conditions, however might experience relatively few discomforts due to dust, dirt, noise and the like.Compensation (based on experience and credentials): The range is between $55,000-$65,000Alpharus Health conducts annual reviews including merit increasesBenefits at Apharus Health:Health and Wellness: Medical, dental, and vision insurance for employees and dependentsEmployee wellness program promoting health and fitness and offering cash-saving premiumsEmployee assistance programs focused on mental healthFinancial Wellbeing: 403(b) Retirement Plan with 3% employer matchShort-term and Long-term Disability and Life and AD&D Insurance paid for by AlpharusFlexible Spending Accounts for medical and dependent carePublic Service Loan Forgiveness (PSLF)Flexibility and Time Off: 18 paid time off days per year – accrual rates increase with years of service9 paid company holidaysWork-life-balancePersonal Development: Training & Development ProgramsTuition Reimbursement - up to $5,250 per calendar yeareLearning access to online courses that provide CEU's and job-related trainingClinical Supervision: Formal and informal guidanceAlpharus Health is an Equal Opportunity Employer: Race/Color/Sex/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Vets.