Industrial Security Administrator

Job Posting Title: Industrial Security Administrator

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Hiring Department:

Applied Research Laboratories

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

PICKLE RESEARCH CAMPUS

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Job Details:

Purpose

Manage security functions related to personnel security, document control information safeguarding and provide other program support for the Industrial Security Program and the Facility Security Officer for Applied Research Laboratories for Document Control and Personnel Security.

Responsibilities

• Assist with changing combos and maintaining records for safes, controlled access rooms and closed rooms.
• Destruction of classified material and ensure appropriate accountability records, receipts and databases are updated and stored to reflect material disposition.
• Prepare classified mailings by retrieving all necessary information from custodian. Wrap and package material. Prepare receipts and appropriate labels based on method of delivery.
• Prepare documents for classified media being hand-carried between laboratory facilities and to other cleared facilities. Provide classified courier training for and issue appropriate courier credentials to lab employees as required.
• Record/Maintain Mail Out/Hand-Carry records in central database/system of record.
• Responsible for tracking, bar coding, inventory, marking, storing classified material, to include paper documents, hardware items, CDs and DVDs. Manage annual 100% classified inventory requirements and report results to DCSA through FSO as specified.
• Appointed as Alternate Responsible Media Accountability Officer. Responsible for accurate optical media ordering, labeling, distribution, training, accountability, tracking, destruction and documentation of CUI and unclassified CDs, DVDs, BRDs and special category optical media in accordance with ARL:UT instructions.
• Receive, action and manage Service Now ticketing system for optical media orders by lab custodians.
• Destruction of unclassified but sensitive material and ensure appropriate accountability records are updated and stored to reflect material disposition.
• Serve as alternate mail clerk.
• Transfers classified documents to electronic files for classified material library and archive. Implements appropriate security measures for safeguarding.
• Assist in maintaining security databases, personnel security files, issuing badges, and provide debriefings or exit reviews
• Ensure that, upon project completion, all classified material is either returned to government sponsors or appropriate retention documents are received.
• Process outgoing visit authorization request for ARL personnel and process incoming visits to ARL. Assist with Foreign Visit Requests.
• Maintain security clearances through initial, upgrade and periodic re-investigations; assist with submission of electronic fingerprints through SWFT. Input adverse action reports into government system of record.
• Review and monitor eligibility status for cleared employees enrolled in government continuous evaluation and continuous monitoring programs. 2%
• Other tasks/special projects as assigned by the RSS Assistant Director and the FSO.

Required Qualifications

• HS/GED.
• Seven years demonstrated knowledge of clerical functions including progressively responsible data entry duties involving sensitive or personal information.
• Two years of experience with implementing security policies and procedures related to NISPOM requirements.
• Proficient with Microsoft Office Suite.
• Excellent oral and written communications skills.
• Customer service oriented.
• Must be able to manage sensitive information and coordinate activities with deadlines.
• This position requires extensive and ongoing Industrial Security training along with participating and retaining membership as a NCMS member. Applicant must complete the CDSE FSO Program Management for Possessing Facilities course, complete required training to hold DISS account and take the required training needed to become proficient with SIMS Security software.
• Regular/punctual attendance.
• Relevant education and experience may be substituted as appropriate.

US Citizen. Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information at the Top-Secret level. Employment is contingent on selected applicant submitting application for access and receiving notification of eligibility within a time period specified in the job offer. Employment must begin within 30 days of confirmation of eligibility. Eligibility for access to classified information must continue without interruption during employment.

Preferred Qualifications

• Bachelor’s Degree.
• Eligibility for immediate access to classified information.
• Experience with managing administrative actions associated with government and industrial security programs.
• Working knowledge and practical experience with theNational Industrial Security Program Operating Manual (NISPOM), DISS and SIMS Software.

General Notes

An agency designated by the federal government handles the investigation as to the requirement for eligibility for access to classified information. Factors considered during this investigation include but are not limited to allegiance to the United States, foreign influence, foreign preference, criminal conduct, security violations, drug involvement, the likelihood of continuation of such conduct, etc.

Please mark "yes" on the application question that asks if additional materials are required. Failure to attach all additional materials listed below may result in a delay in application processing.

Visit our website ( for additional information about Applied Research Laboratories.

UT Austin offers a competitive benefits package that includes:
· 100% employer-paid basic medical coverage
· Retirement contributions
· Paid vacation and sick time
· Paid holidays
Please visit our Human Resources (HR) website to learn more about the total benefits offered.

Salary Range

$67,128 - $88,914+/negotiable depending on qualifications

Working Conditions

• Standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity
• Some weekend, evening and holiday work
• Possible interstate/intrastate travel

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.