Assistant City Secretary

Assistant City Secretary

The City of Bastrop is seeking a highly organized, detail-oriented, and customer-focused professional to serve as our next Assistant City Secretary. This position is ideal for someone who is passionate about public service, municipal government, and ensuring transparency, accountability, and excellence in local government operations.

As the Assistant City Secretary, you will play a vital role in maintaining the City's official records, supporting City Council meetings, administering records management programs, coordinating public information requests, and ensuring compliance with applicable state laws and municipal procedures. Working closely with the City Secretary, you will help preserve the integrity of the City's official records while providing exceptional service to City Council, City staff, and the public.

If you thrive in a collaborative fast paced environment, possess exceptional organizational skills, and take pride in accuracy, professionalism, and customer service, we encourage you to apply and become part of a team dedicated to serving the Bastrop community with excellence.

Salary Range: $68,057 - $77,000 DOQ

Work Schedule: This position is designated as an on-site role requiring regular attendance during normal business hours: Monday through Friday 8:00 a.m. – 5:00 p.m.

Special Requirements:

• Occasional evening attendance at City Council and Board/Commission meetings.
• Flexibility to work evenings, weekends, holidays, or outside normal business hours as needed to support City operations and special events.
• Participation in Emergency Management activities, including reporting for duty before, during, or after emergencies or disasters as assigned.

What You'll Do:

• Supporting City Council, Board, and Commission meetings by preparing agendas, meeting packets, official notices, ordinances, resolutions, contracts, minutes, and other official documents.
• Assisting with the preparation, recording, transcription, publication, and maintenance of official meeting records while ensuring compliance with the Texas Open Meetings Act.
• Administering the City's records management program, including electronic document management, records retention, and authorized records destruction in accordance with Texas law.
• Maintaining official records, technical files, and the City's Code of Ordinances.
• Coordinating public meeting notices, legal postings, and official publications.
• Assisting with the administration of municipal elections, including candidate filings, election notices, ballot preparation, early voting coordination, and canvassing procedures.
• Processing requests under the Texas Public Information Act.
• Reviewing and processing City licenses and permits.
• Conducting research and preparing reports, correspondence, and administrative documents.
• Assisting with departmental budgeting, special projects, and administrative initiatives.
• Maintaining confidential files, calendars, correspondence, and departmental records.
• Providing notary services for official City business and the public.
• Providing exceptional customer service by responding to inquiries from City Council, City staff, residents, and representatives of local, state, and federal agencies.
• Resolving customer service concerns with professionalism, discretion, and sound judgment.
• Providing administrative support, including mail processing, supply ordering, reception coverage, and other office functions.
• Performing other related duties as assigned.

What We're Looking For:

The ideal candidate is a dependable, detail-oriented professional with excellent communication, organizational, and customer service skills. Successful candidates demonstrate the ability to manage multiple priorities, maintain confidentiality, interpret laws and policies, and exercise sound judgment while working independently and collaboratively.

Education, Training and Experience:

• High School diploma or GED equivalent
• Bachelor's Degree in Business Administration, Public Administration, or related field is preferred.
• Three (3) years of progressively responsible municipal government experience; or an equivalent combination of education and experience.

Licenses and/or Certifications:

• Certification as a Notary Public is preferred, or the ability to obtain within six (6) months of employment.
• Texas Registered Municipal Clerk (TRMC) certification is preferred, or ability to obtain within a specified time frame.
• Must possess a valid Texas Driver's License with an acceptable driving record throughout employment.
• Complete National Incident Management (NIMS) training.

Candidates should possess:

• Strong customer service skills and professionalism.
• Strong written and verbal communication skills.
• Effective public speaking and presentation skills.
• Excellent organizational and time management abilities.
• Experience maintaining confidential records and official documents.
• Knowledge of records management principles and document retention practices.
• Knowledge of Rosenburg's Rules of Order for meetings.
• Knowledge of municipal election laws and procedures.
• Ability to interpret and apply federal, state, and local laws, regulations, policies, and procedures regulating city government.
• Proficiency with Microsoft Office applications and electronic records management systems.
• A commitment to professionalism, integrity, and outstanding public service.

Experience in municipal government, City Secretary/Clerk operations, records management, public meetings, municipal election laws, or local government administration is highly desirable.

For a copy of the Job Description, please contact City of Bastrop Human Resources at View phone number on click.appcast.io. The City of Bastrop is an Equal Employment Opportunity Employer (EEO) and values diversity in its workforce. As an EEO employer, the City provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Employment is contingent on passing post-offer, pre-employment drug testing and criminal background investigation.