Operations Assistant

Aero Club Administrative Support

The primary purpose of this position is to provide administrative support of the management, and operational requirements for the Aero Club. The primary duties of this position include but are not limited to:

• Gathers, compiles, monitors, and maintains records pertaining to the Aero Club administrative activities (paper and electronic).
• Prepares daily financial reports to include costs, sales, supply expenses and other financial information.
• Orders, maintains and stocks various Aero Club resale merchandise.
• Receives, logs, and routes incoming mail, maintains necessary suspense controls.
• Types correspondence, reports, and other materials from rough draft, clean or corrected copy, including statistical and financial data.
• Composes correspondence from brief verbal or written instructions by the manager.
• Proofreads and edits outgoing correspondence for correctness of format, spelling, grammar, addresses, enclosures, and attachments.
• Answers incoming telephone calls.
• Makes tentative appointments for manager and arranges club member safety meetings, as required.
• Responsible for maintaining all official administrative files in accordance with Air Force regulations and guidance.
• Administers club membership accounts to include registration, dues collection and record maintenance.
• Assists manager with all audits.
• May assist instructors with administrative support of FAA Part 141 Flight School and with Veterans Administration (VA) student records and finances.
• Provides assistance to customers with Aero Club information and flight training requirements.
• Performs other related duties as assigned.