Patient Services Specialist

This is a full-time, fixed term staff position. The Division of Biokinesiology and Physical Therapy is seeking a Patient Services Specialist to enhance the patient experience at the USC Physical Therapy-Montrose clinic. The Patient Services Specialist performs a variety of administrative duties in a clinic or practice and provides assistance to patients and to faculty/staff within the clinic. Job Accountabilities Greet patients and determine the nature of visit. Register new patients and assign patient IDs. Collect patient information, co-payment, account balance, and verify insurance eligibility and coverage level for new and returning patients. Scan ID, insurance cards and collect all required forms. Alert practitioners of patient's arrival. Verify all insurance using telephone contacts and web inquiries. Determine if patients’ insurance is contracted with USC and ensure required authorization of services is obtained. Receive records and various forms of payment following established policies and procedures. Provide records to patients in accordance with established policies and procedures. Screen and prioritize incoming calls, determining what contact or action is required for satisfactory disposition. Respond to inquiries or requests for information or refer to a supervisor, as appropriate. Receive and transmit messages, as appropriate. Schedule and confirm appointments and follow-ups. Inform patients of pre‑authorization components needed for treatment, diagnostic testing, etc. Provide callers with appropriate information, as needed. Prepare and print welcome, referral, dismissal, and other general correspondence within established guidelines. Generate and issue daily appointment scheduler summary of next day and status of pending appointments. Update management system with specific patient notes, amounts due upon confirmation call, check‑in, etc. Ensure complete notes of all patient contacts are entered into the management system. Assist as medical chaperones with room and equipment setup and be physically present to assist the provider and/or patient and visualize physical contact between the patient and provider during the sensitive health exam/treatment. Provide administrative support to supervisory and management staff. Maintain a safe environment in accordance with compliance standards, policies, and safety regulations. Ensure patients’ rights to privacy, safety, and confidentiality are maintained in accordance with HIPAA regulations and all policies and procedures. Benefits We pride ourselves in creating the BEST USC EXPERIENCE, and that begins with our employees! We offer a wide variety of benefits and programs that support our staff and their families. For more information, please visit This support advocates work‑life balance and employee well‑being. As members of the Trojan family, employees are connected by the traditions and history that make us proud to be Trojans! As an equal opportunity employer, USC values and promotes diversity, equity, and inclusion in the workplace. The work culture thrives on mutual respect, trust, and constructive collaboration amongst all its members. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. The range for this hourly position is $25-27 per hour. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, and external market and organizational considerations. Minimum Requirements Minimum Education: High school or equivalent Minimum Experience: 2 years Minimum Field of Expertise: Experience working in a healthcare environment; working knowledge of HIPAA compliance and insurance terminology. Demonstrated excellent interpersonal customer service and telephone skills. Demonstrated ability to multi‑task. Demonstrated experience in a high volume, fast paced environment. Demonstrated team‑oriented and collaborative work style. Job ID REQ20176030 Posted Date 06/08/2026 #J-18808-Ljbffr