Project Controls Coordinator, Design & Construction

Position Purpose The Project Controls Coordinator supports the Design & Construction team by managing the financial and contractual administration of capital projects from the design phase to the closeout phase of a project. Responsibilities & Tasks Be the financial and administrative support for each assigned project for each phase of the project. Assist and facilitate contract set up, change management, purchase orders, amendments throughout each phase of the project. Process invoices, check requests, fee related invoices throughout each phase of the project. Process AIA progress payment applications from General Contractors, Prefabrication Contractors and Architects in timely manner according to monthly timelines. Ensures all backup documentation is correct and valid according to master agreements on each pay application before processing for payment. Communicates with department managers as well as GCs, Architects and accounting individuals to resolve and turn around any invoice & pay application issues in a timely manner. Maintain organized and audit ready digital project files. Support Managers with project closeout documents and final payments. Learns and understands project management software to work efficiently and effectively daily. Assist with coordination of department meetings, visitors, new hire onboarding. Assist with expense reports. Assist with travel arrangements for team. This is an in-office position based at our Home Office located in Birmingham, AL. Minimum Qualifications High School and 5 years of experience in construction office setting or College Degree in Finance, Accounting, Business Admin and 2 years of experience in construction office setting. Preferred hands‑on experience with AIA G703 & G703 pay applications. Preferred knowledge and handling of contracts, change orders and purchase orders. Skills and Abilities Ability to coordinate, analyze, observe, make decisions and meet deadlines on multiple projects at the same time. The ability to work within a team and assist team members. Our benefits start day one Affordable medical, dental and vision plans for full-time and part-time employees and their families. Generous paid time off that accrues over time. Tuition reimbursement and continuing education opportunities. Company‑matching 401(k) and employee stock purchase plans. Flexible spending and health savings accounts. A community of people who love what they do. Yes, we see that as a benefit. #J-18808-Ljbffr