MANAGEMENT ASSOCIATE

Introduction

If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, apply to join the DPSCS team today!


The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release.


As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

GRADE


13


LOCATION OF POSITION

Somerset County


30420 Revells Neck Rd. Westover, MD 21890

POSITION DUTIES

This position performs administrative and secretarial duties to support the East Region Maintenance Manager and to maintain the design and construction files.

• Processing of contractor requisitions and invoices and preparation of service contracts, construction contracts, Architectural/Engineering (A/E) contracts and construction contract modifications, technical specifications and routine typing and correspondence.
• Assembles Departmental Procurement Review Board (PSPRB) items, checks for proper back-up, prepares (PSPRB) Agenda, coordinates to include financial tracking and drafts items for consideration for both the weekly (PSPRB), and the Board of Public Works (BPW).
• Prepares routine correspondence and reports for the Assistant Director and prepares meeting agendas, maintains calendar, sends notices, and transcribes and distributes minutes of meetings.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.


Experience: Five years performing secretarial work or clerical work involving typing duties.


Notes:


1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.


2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

• Experience utilizing Computerized Maintenance Management Systems (CMMS) or digital work order ticketing software to track, assign, dispatch, and close out facility repair requests.
• Experience processing purchase orders, tracking vendor invoices, serving as a point of contact for contractors, and maintaining inventory logs for tools, parts, or office supplies.

LICENSES, REGISTRATIONS AND CERTIFICATIONS


NOT APPLICABLE


SPECIAL REQUIREMENTS


Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.


SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application, supplemental questionnaire, and required documents may be emailed to View email address on click.appcast.io. Paper application materials must be received in our office by the closing date for the recruitment. Only additional materials that are requested will be accepted for this recruitment.


If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at View email address on click.appcast.io or View phone number on click.appcast.io.


We thank our Veterans for their service to our country.


People with disabilities and bilingual candidates are encouraged to apply.


As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.