Administrative Assistant

Langan provides expert land development engineering and environmental consulting services for major developers, renewable energy producers, energy companies, corporations, healthcare systems, colleges/universities, and large infrastructure programs throughout the U.S. and around the world. Our employees collaborate seamlessly among 50+ offices and gain valuable hands‑on experience that fosters career growth. Langan culture is entrepreneurial from advancing innovative technical solutions, to participating in robust training and knowledge sharing, to making progressive change within the communities we live and work. Consistently ranked among the top ten “Best Firms to Work For” and Engineering News-Record’s top 50 firms worldwide, Langan attracts and retains the best talent in the industry. Employees thrive at Langan, a firm that fosters an inclusive and supportive work environment for all; prioritizes wellbeing, health, and safety; encourages volunteerism and philanthropy; offers workplace flexibility, along with carbon-neutral office spaces; and empowers individuals to contribute their skills and knowledge to make impactful contributions. Job Summary Langan is seeking an Administrative Assistant to join its collaborative team in Cleveland, OH. This individual will serve a key function in providing administrative support to the Midwest offices. In this role, you will have the opportunity to partner closely with office leadership in completing projects that drive operational success. Job Responsibilities Schedules and coordinates meetings, events, interviews, annual performance review meetings, and appointments; Host and facilitate activities such as team meetings, social gatherings, and conferences Arranges complex and detailed travel plans and itineraries; Maintains individual, project and/or group calendar and assists office management in staying updated on daily priorities as assigned; Work on chargeable tasks and ensure proper chargeability numbers are entered and allocated accordingly on weekly timesheets, billing, and invoices; Retrieves and distributes phone messages from voice mailbox and assists callers with inquiries; Provides administrative support with filing, photocopying, scanning and faxing; Composes timely responses to a variety of written inquiries and distributes mailings; Composes and edits plans, specs, reports, memorandums and correspondence; Prepares printed reports and other duplicated material; Maintains corporate contact lists, Outlook contacts, files, databases, records and other documents; Creates, edits and/or formats PowerPoint presentations, technical reports and proposals; Assists with timely submission of employee timesheets and expense reports; Prepare packages to be shipped and deliver packages to on-site mail drop-off locations if necessary. Acts as back-up for office services, IT, Marketing and HR to provide coverage when needed; and Performs other duties as requested. Qualifications 2+ years ofAdministrative Assistant experience, preferably within the Professional Services sector; Proficient in Microsoft Word, Excel, PowerPoint and Outlook Ability to maintain confidentiality; Strong sense of initiative and flexibility; Excellent communication and interpersonal skills; Strong attention to detail with excellent analytical, multitasking, organizational and judgment capabilities; and Ability to work effectively independently and in a team environment. Langan provides a rich array of programs and benefits to help its employees advance their careers and enhance the quality of their lives. Our comprehensive compensation package includes: full-time employment company paid medical, dental, and vision coverage; life insurance, short- and long-term disability insurance, and paid pregnancy disability leave; 401(k)/Roth with company match; paid time off including parental and military leave; employee referral and professional license bonuses; and educational reimbursement. Langan offers employee resource groups; flexible work schedules; extensive training; wellness programs; buddy and mentoring programs; and much more! Langan is committed to providing equal employment opportunities to all qualified applicants and employees, including individuals with disabilities and protected veterans. We believe that an inclusive workplace is essential for the well-being and success of our employees. Voluntary Self ID Voluntary Self-Identification of Veteran Classification Why are you being asked to complete this form? LANGAN is a Government contractor subject to the Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended by the Jobs for Veterans Act of 2002, 38 U.S.C. 4212 (VEVRAA), which requires Government contractors to take affirmative action to employ and advance in employment: (1) disabled veterans; (2) recently separated veterans; (3) active duty wartime or campaign badge veterans; and (4) Armed Forces service medal veterans. How do I know my Veteran Classification? These classifications are defined as follows and are hereafter referred to all together as “protected veterans”: A “disabled veteran” is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability. A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval or air service. An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense. An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985. As a Government contractor subject to VEVRAA, we are required to submit an annual report identifying the number of our employees belonging to each specified “protected veteran” category. If you are a disabled veteran it would assist us if you tell us whether there are accommodations we could make that would enable you to perform the essential functions of the job, including special equipment, changes in the physical layout of the job, changes in the way the job is customarily performed, provision of personal assistance services or other accommodations. This information will assist us in making reasonable accommodations for your disability. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information provided will be used only in ways that are not inconsistent with the Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended. The information you submit will be kept confidential, except that (i) supervisors and managers may be informed regarding restrictions on the work or duties of disabled veterans, and regarding necessary accommodations; (ii) first aid and safety personnel may be informed, when and to the extent appropriate, if you have a condition that might require emergency treatment; and (iii) Government officials engaged in enforcing laws administered by the Office of Federal Contract Compliance Programs, or enforcing the Americans with Disabilities Act, may be informed. We are an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws. Voluntary Self-Identification of Veteran Status: If you believe you belong to any of the categories of protected veterans listed above, please indicate by selecting the option below. * Select... #J-18808-Ljbffr Langan Engineering & Environmental Services