Administrative Assistant - Property Management
$50kConfidential
Job Description
Job Description
Administrative Assistant – Property Management
Established and growing real estate investment firm seeks an individual to join our firm as an Administrative Assistant. In this position, this person will be expected to help primarily with data entry and recordkeeping as it relates to a portfolio of 15+ commercial properties. This person reports to the Commercial Property Manager.
Primary Responsibilities:
· Code and process invoices billed by vendors and contractors.
· Process maintenance service requests from commercial tenants.
· Data entry in RealPage regarding customers, vendors and maintenance service requests.
· Reconciles billing with vendors.
· File and maintain property management records including, but not limited to, bids, contracts, certificates of insurance, project summaries, invoices, correspondence, permits, violations, building plans and operating budgets.
· Create and maintain daily, weekly, and monthly property reports such as leasing activity, stacking plans, etc.
· Perform clerical duties including copying, scanning, retrieving mail, drafting correspondences, arranging meetings, general office duties, etc.
· Courteously answer phone inquiries from clients or vendors and be responsible for messages getting to the appropriate person.
· Perform other duties as necessary to support the office and the commercial property management department.
· Be willing to accept challenges that surface with fast growing company.
Qualifications:
- Minimum of 3 years of administrative experience (property management is a plus).
- Must possess ability to multi-task and manage time efficiently, excellent communication and organizational skills.
- Must be proficient with Outlook, Word and Excel.
Proficiency with property management software (RealPage or Yardi) is a plus.
Compensation:
- Generous salary and benefits package for the right candidate. $50,000/Year
Vacancy posted 4 days ago
Similar jobs that could be interesting for youBased on the Administrative Assistant - Property Management in Fairfield, Essex County, NJ vacancy
$25 per hour
...About Universal Property Management Systems Universal Property Management Systems, Inc. is a family-owned, second-generation property... ...seeking a detail-oriented, organized, and dependable Administrative Assistant to support daily office operations, with a strong...SuggestedHourly payFull timeWork at officeLocal areaUniversal Property Management Services
Morristown, NJ2 days ago$23 - $25 per hour
...Administrative Assistant PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused... ...administrative tasks related to customer calls, job management and tracking, scheduling of jobs, and customer...SuggestedHourly payWork at office- Woodmont Properties' Fairfield Home Office is seeking a Construction Administrative Assistant to support the construction team with document control, scheduling, and reporting... .... Procore expertise is preferred. You will manage drawings, insurance certificates, and...SuggestedHome office
- ...infrastructure services to include site acquisition, RF design engineering, general contracting, A&L work, civil & construction management, electrical services and site maintenance to customers who value quality, diligence and resourcefulness as a trusted partner. Our...SuggestedWork at office
- ...Description Job Description A dynamic, full-time Property Management Operations Administrator position is available at a multifamily property management... ...- notice to vacate, applications, transfers, etc. Assist with renewals Handle all government rental...SuggestedFull time
Community Property Management
Livingston, NJ8 days ago $85k
...Administrative Assistant Pharma Co. Morris County, NJ Total Compensation: to $85k Check all associated application documentation thoroughly... ...up to date and implemented effectively and efficiently. Manage onboarding of new employees and exit process for...Work at officeGSP International
Morris Plains, NJ5 days ago$162k - $203k
The Assistant Director, Reinsurance Accounting, is a key member of AIG’s Reinsurance Controllership... ...reporting, including oversight of management reporting, analysis of reinsurance... ...are one of the world’s most far-reaching property casualty networks. It is an exciting time...Full timeWork at officeLocal areaAmerican International Group (AIG)
Parsippany, NJ4 days ago- ...Club Operations Reports To: General Manager / Club Manager STEP UP. LEAD THE SHIFT... ...growth and advancement opportunities Assistance and discounts in fitness certifications... ...management when necessary. Protect company property, equipment, confidential information,...Shift work
Crunch Fitness - Morris Plains/Stanhope/Toms River
Parsippany, NJ14 days ago $63.6k - $118.2k
...Job Description Summary The Senior Administrative Assistant provides high-impact, proactive administrative and operational support to the US Cardiovascular Metabolic General Management (CVM GM) Healthcare Delivery & Prevention and the Portfolio & Pipeline teams. The...Work at officeShift workNovartis Group Companies
East Hanover, NJ2 days ago- ...seeking a UKG WFM Pro Scheduler & Strategic Workforce Planning Administrator in Lake Hiawatha, NJ. This role involves optimizing workforce... ...operations, using the UKG system to ensure efficient labor management. Candidates should have at least 3 years of experience with workforce...
- ...housing and meet their day-to-day needs. Daily operations include managing tenant records, addressing tenant questions and concerns,... ..., staff, and outside agencies to ensure housing needs and administrative matters are handled efficiently. All operations and administrative...Work at office
ESSEX VALLEY SUPPORTIVE HOUSING INC
East Orange, NJ19 days ago - ...estate operating company and investment manager that focuses on the acquisition and... ...office, the Office Manager / Executive Assistant is responsible for overseeing the day-to... ...office while also providing high-level administrative support to senior leaders. This role...Work at office
Kurv Industrial
Garfield, NJ1 day ago $118k - $178k
...insurance customers. It includes one of the world’s most far-reaching property casualty networks. AIG, Inc. (“AIG”) offers a broad range of... ...Customers value AIG’s strong capital position, extensive risk management and claims experience and its ability to be a market leader in...Full timeWork at officeAmerican International Group (AIG)
Parsippany, NJ3 days ago- Ingerman Group is seeking an Office Assistant in Saddle Brook, NJ to perform essential administrative tasks for property operations. Responsibilities include answering phones, greeting residents, handling mailings, managing work orders, and assisting with leases and rent...Work at office
- Job SummaryThe Assistant Produce Manager supports the overall operation of the produce department, ensuring product quality, inventory accuracy, and consistent execution of company standards. This role assists in supervising department staff, maintaining product freshness...
Restaurant depot
Pine Brook, NJ12 hours ago $20 - $22 per hour
...Maintenance, Inventory & Facilities Assistant At Animal Emergency & Referral Associates (AERA), we are proud to be a leader in emergency... ...maintenance and minor repairs, assisting with inventory management and stocking supplies, monitoring facility needs, and helping...Hourly payFull timeFor contractorsFlexible hoursDay shift- ...Program Scheduler Location: Onsite – Northern New Jersey Employment Type: Full-Time Consultant About IMS Intra Management Solutions (IMS) is a trusted provider of program management, integrated scheduling, earned value management, and strategic business...Full time
Intra Management Solutions, Inc.
Morristown, NJ2 days ago $130k - $150k
...Job Description Job Summary The Assistant Compliance Counsel provides strategic legal... ..., ERISA and health plans, third-party administrators, and related activities. This role supports... ...and reporting, regulatory change management, contract review (including Business...Contract workTemporary workWork at office2 days per weekDelta Dental of New Jersey, Inc.
Parsippany, NJ3 days ago- Weichert is seeking an Office Administrator to support the Sales Office in daily real estate transaction processing and office operations. You will manage file integrity, system updates, and advertising logistics for the office. Role requires strong organizational skills...Work at office
$100.5k
...schedules to support Critical Path analysis and the Earned Value Management System and supporting Program Management required analysis and... ...insights into program scheduling trends and best practices to assist program teams with formulating achievable program schedules....Contract workFor contractorsFor subcontractorLocal areaFlexible hoursL3Harris
Clifton, NJ1 day ago- Talentify in Hasbrouck Heights, NJ is seeking an Administrative Assistant to support leaders and teams with a broad range of administrative and... ...operational needs. This onsite role emphasizes calendar management, reports, and document creation to keep daily activities organized...
- EchoStar seeks a Field Resource Coordinator to rapidly adjust technician routes and scheduling, ensuring service excellence. You will manage real-time communications with field staff and external subcontractors to balance daily changes and escalations, driving top-tier...For subcontractor
$63k - $70k
...The Administrative Assistant provides administrative and operational support to the Office of the Vice President for University Advancement and... ...Vice President and other division leadership as assigned. Manages meeting logistics including scheduling room reservations preparation...Full timeWork at officeAfternoon shiftSeton Hall University, New Jersey
South Orange, NJ17 days ago$85k - $100k
...a Scheduler/Dispatcher with our client, a prominent aircraft management company nestled in the heart of Morristown, NJ. This role offers... ...chance to collaborate with high-profile clients and executive assistants, providing personalized and precise flight scheduling and...Night shiftTotal Aerospace Services
Morristown, NJ2 days ago$22 - $24 per hour
...Assistant Director Are you an experienced early childhood educator ready to take the... ...Lead Teacher ready to transition into administration or an emerging leader seeking additional... ...implementation, assisting with classroom management, providing teacher guidance, and...Hourly payWork at officeThe Goddard School
Fairfield, Essex County, NJ4 days ago- ...Assistant Manager PositionAs a Dunkin' franchisee, we are committed to our employees as much as we are committed to our customers. We value hardworking and enthusiastic employees and we make it a priority to ensure their success.The Assistant Manager will be responsible...
Baskin Robbins
Fairfield, Essex County, NJ1 day ago $25 per hour
...Jiffy Lube Assistant Managers are certified and proficient in all areas of store operations, sales and service and responsible for developing guest relationships. In addition, the Assistant Manager sets an example as a leader, focusing on the career development of teammates...Full timeMonday to FridayFlexible hoursShift workWeekend workJiffy Lube
Pine Brook, NJ4 days ago- ...Assistant ManagerAssistant Manager will assist the General Manager in day to day restaurant operations and managing staff performance. Supported by your General Manager, you will be given the opportunity to train and supervise crew members, monitor and reinforce food...
Wendy's
Pine Brook, NJ3 days ago $16 - $17 per hour
...EOF Administrative And Programming Assistant We are seeking an EOF Administrative and Programming Assistant who will report directly to the Director... ...proficient with the Microsoft Office suite. Experience managing a database is a plus. Must be able to communicate...Hourly payPart timeWork at office- ...Assistant Manager Want to make a difference? Want to be a leader? We offer more opportunities for people to find the challenges they want and the recognition they deserve. We are seeking career-minded, motivated individuals with excellent interpersonal skills, and...Flexible hoursShift work
Wendy's
Caldwell, NJ5 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Assistant - Property Management. Be the first to apply!
Related searches
- administrative office technology Fairfield, Essex County, NJ
- administrative support Fairfield, Essex County, NJ
- administrative & business operations Fairfield, Essex County, NJ
- administrative Fairfield, Essex County, NJ
- confidential administrative support Fairfield, Essex County, NJ
- property management Fairfield, Essex County, NJ
- property accountant Fairfield, Essex County, NJ
- management opportunity Fairfield, Essex County, NJ
- management team Fairfield, Essex County, NJ
- junior asset management Fairfield, Essex County, NJ