Medical Staff Coordinator

Medical Staff Coordinator

North Central Surgical Center is searching for a motivated, experienced Medical Staff Coordinator for a hybrid role - 2 days per week working from home after 90-day orientation period.

North Central Surgical Center, opened in 2005, features 14 operating rooms and 30 medical/surgical patient rooms. We are conveniently located at Walnut Hill & 75 in the prestigious North Park area. Specialties include: orthopedics, spine, general surgery, pain management, urology, GI/endoscopy, plastic, and podiatry surgeries. Managed by United Surgical Partners International & Joint Commission Accredited.

Under the direction of the Regional Director of Medical Staff Services, the Medical Staff Coordinator is responsible for coordinating and overseeing all aspects of the credentialing process. This includes managing physician, advanced practice, and allied health credentialing and re-credentialing processes, organizing medical staff meetings, and ensuring compliance with regulatory standards. The Coordinator supports accreditation preparation for medical staff and leadership functions, and works closely with medical staff leaders, hospital administration, and legal counsel.

Credentialing and Compliance:

• Manages all Medical Staff, Advanced Practice, and Allied Health credentialing and re-credentialing applications in accordance with Medical Staff Bylaws, Rules and Regulations, accreditation standards, and state/federal laws.
• Oversees the development and revision of privilege criteria, privilege delineations, and necessary documentation for the credentialing process.
• Conducts compliance audits and monitors adherence to accreditation standards and applicable state/federal regulations.

Policy and Procedural Development:

• Develops, implements, and revises departmental policies and procedures that ensure compliance and operational efficiency.
• Maintains thorough knowledge of Medical Staff Bylaws, Rules and Regulations, and hospital policies, promoting adherence within the medical staff.

Meeting Management:

• Coordinates and facilitates Medical Staff committee meetings, including the preparation of agendas, materials, and recording of minutes.
• Provides support to Medical Staff leaders in meeting preparation and execution, ensuring a smooth flow of information through Medical Executive Committees and the Governing Board.

Educational Support:

• Provides training, education, and guidance on accreditation standards to Medical Staff Services staff and hospital personnel.
• Organizes ongoing staff development initiatives to maintain high competency in regulatory and compliance matters.

Data and Records Management:

• Maintains accurate and confidential credentialing files, within the medical staff database.
• Monitors and updates MD-Staff credentialing database to ensure data integrity and availability for credentialing and re-credentialing processes.

Communication and Problem Solving:

• Maintains open lines of communication with Medical Staff, Administration, hospital departments, practitioners' offices, and health agencies.
• Addresses and resolves issues or inquiries promptly and professionally.

Budgeting and Resource Management:

• Assists in developing and managing the departmental operating and capital budgets.
• Recommends resources and equipment necessary to support departmental functions and goals.

Additional Responsibilities:

• Completes projects as assigned by the Regional Director or Regional Manager and participates in departmental and facility initiatives.
• Maintains or develops skills on equipment and technology essential for completing job responsibilities.
• Supports hospital-wide and departmental goals by participating in quality improvement initiatives and adapting to policy or process changes as needed.

Required Skills:

• High school diploma or equivalent required
• Business or healthcare-related courses or training preferred
• Certification in Medical Staff Credentialing required or must be obtained within 18 months of hire
• Previous experience in a Medical Staff Services administrative role required
• Thorough understanding of credentialing processes, regulatory standards, and compliance requirements within a hospital or healthcare setting
• Knowledge of Medical Staff Bylaws, Rules and Regulations, accreditation bodies standards, and state/federal standards
• Proficiency with MD-Staff credentialing software, Microsoft Office Suite (Word, Outlook, Excel), and database management
• Excellent clerical and organizational skills with strong attention to detail
• Capable of making independent decisions and recognizing when to seek guidance
• Ability to handle multiple projects simultaneously, prioritizing tasks efficiently
• Ability to interact professionally and tactfully with physicians, department heads, and hospital staff
• Maintains high standards for confidentiality with sensitive medical and personal information

As an organization, we provide employees with the resources, tools, and support to serve our patients and customers in the best way possible. One way we care for our communities and each other is by providing a comprehensive benefits package that includes:

• Medical, dental, vision, and prescription coverage
• Life and AD&D coverage
• Availability of short- and long-term disability
• Flexible financial benefits including FSAs and HSAs
• 401(k) and access to retirement planning
• Paid holidays and vacation