Financial Systems Administrator (WMS2)

Financial Systems Administrator

We are dedicated to growing a culture of belonging through our values: Respect | Trust | Diversity | Inclusion | Equity. At the Department of Licensing (DOL), we recognize the importance of work life harmony and strive to create a culture where employees feel valued and respected. Our employees are trusted and encouraged to be a part of process improvements that impact their work, create value for our customers and help build trust in our government.

Our Financial Services Office is currently recruiting for a Financial Systems Administrator to oversee all system requirements gathering, end-to-end testing, change management, technical training as each system change or upgrade impacts accounting functions. As one of the most visible state agencies and the second-largest revenue generator in Washington State, we engage with over 6 million residents each year and collect nearly $3 billion in taxes and fees. We understand that our services are vital to the daily lives of our customers, enabling them to live, work, drive, and thrive. We take this responsibility to heart and are dedicated to providing equitable and meaningful access to our services for every resident. The Financial Services Office provides the core business and financial activities that allow the agency to operate and ensure financial stability as well as overall agency direction, guidance, and management for fiscal related activities in a complex accounting and financial management environment. OneWA, the statewide effort to make current its finance, human resources, payroll, procurement, and budget functions, will place a heavy burden on agencies as they move from the legacy systems and internal platforms. For DOL this impacts systems governing the collection of revenue for licenses and fees related to vehicles, drivers, businesses and professions, firearms, and Uniform Commercial Code filings.

Are you ready to take your excellent communication and management skills to the next level as you ensure our financial systems report, interface, and operate on time and accurately reflect our financial position?

Duties

As the Financial Systems Administrator you will be responsible for establishing, managing, and participating in the agency's entire accounting functions and, more broadly, its continued system modernization efforts. You will work closely with SMEs both internal and external to the agency, including product managers and owners, business analysts, the agency's OneWA project team and vendors. Serving as the Financial Services Office's point of contact for systems changes for all updates and reporting to the Chief Financial Officer you will be tasked with actively monitoring systems change requests ensuring they are properly prioritized and any clarifications required for programmers are quickly staffed. Utilizing your strong leadership, technical policy and process expertise you will play a critical role in our success as you provide assistance to accounting staff.

• Provide primary oversight and responsibility for the financial component of business technology applications.
• Develop proficient knowledge of the accounting aspects for any system with a financial component to train others.
• Facilitate routine trainings with staff sharing that knowledge.
• Lead, facilitate and document a shared understanding of the business problems for Finance and other divisions.
• Provide solutions, and determine the scope of the project for Enterprise systems used statewide.
• Create and facilitate a testing plan to ensure data integrity after major systems updates.
• Manage the development of specific training material to support changes in statute, rule, advances in technology or to meet operational demands of the supported divisions and internal DOL systems.

If you excel at identifying, mitigating and resolving constraints, implications and consequences of designed system changes and have the ability to effectively communicate to all levels of leadership and partners, we invite you to apply!

Qualifications

What you will bring to the position:

• Ten (10) years of combined professional experience in budgeting, accounting, auditing, or financial reporting, with a concentration in the Accounts Receivable and Billing arena.
• 20 semester/30 quarter hours of accounting course work or closely related field.
• Ability to:
• Demonstrate time management skills and multi-tasking skills, with ability to prioritize tasks.
• Demonstrate excellent oral and written communication skills with the proven ability to Influence stakeholders, sponsors, and team members on the vision, goals, and objectives of the project;
• Actively communicate to managers, peers and subordinates in a timely manner.
• Ability to identify and resolve conflict in a timely manner; establish a compelling rationale for resolving conflict, emphasizing benefits for the individual, team, and organization.
• Focus conflicting parties on their shared goals
• Maintain stable performance under pressure or opposition (varied demands, new and ambiguous situations); handles stress in a manner acceptable to others and the organization.
• Ability to create structure, boost productivity, and prioritize task that must be accomplished, delegated, postponed or eliminated.
• Decision making skills: ability to identify and understand problems and opportunities by gathering, analyzing, and interpreting information; ability to choose the best course of action by establishing clear decision criteria, generating and evaluating alternatives, and make timely decisions.
• Manage both people and activities proactively (analyze, assess, and alleviate potential disruptions before they occur).
• View the "big picture" of the project goals and vision, while performing detailed tasks
• Structure work efficiently; clarify roles and responsibilities of team members; ensure necessary steering, review, and support functions are in place.
• Set direction and use interpersonal influences to gain alignment/agreement.
• Embody and exemplify respect, trust, diversity, equity, and inclusion, all with an eye toward growing our culture of belonging.
• Take action to learn and grow.
• Take action to meet the needs of others.
• Possess and demonstrate:
• Strong organizational skills
• Knowledge of the financial system being transformed and an understanding of how the process/system integrates with other processes and initiatives.

* Experience can be gained concurrently * Up to four (4) years of relevant education may substitute year for year for experience. What may help set you apart:

• Master's degree.

• 24 semester/36 quarter hours of accounting course work.

• Certification as a public accountant.

• Eight years of professional experience in finance arena, specifically Accounts Receivable and Billing experience.

• Possess in-depth familiarity with Washington State laws, regulations, and administrative/accounting policies and generally accepted accounting principles (GAAP).

• Project management experience or certification.

Additional Requirements of Employment:

• The ability to work in-person two days a week or more as business needs arise.
• The ability to travel overnight and out of state.
• Prior to a new hire, a preemployment check including criminal record history will be conducted. Information collected will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

DOL is committed to the full inclusion of all qualified individuals. In keeping with our commitment, we will take the steps to assure that people with disabilities are provided reasonable accommodations. For information about available accommodations, the interview process, or the position contact Dawn Loduha.

Supplemental Information

Come join us in changing the way government delivers services and help build a legacy of commitment to and excellence in diversity, equity, and inclusion!

How to Apply:

• • cover letter detailing your qualifications for the role and providing specific examples that illustrate your ability to fulfill the responsibilities outlined in the job description.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization. We value diverse perspectives and life experiences. We employ and serve people of all backgrounds including people of color, immigrants, refugees, women, LGBTQ+, people with disabilities, and veterans. We value the unique traits and attributes that each employee brings to the job. Through the diverse perspectives of an inclusive workforce, we will create a more respectful, productive, and unified team to better serve the public of Washington.

Veteran/Military Spouse Preference Notice To take advantage of veteran/military spouse preference, please notify the Talent Acquisition Team. Use a subject line that includes the title of this recruitment.

The Washington State Department of Licensing is an equal opportunity employer and does not discriminate on the basis of age, religion, sex (including gender identity), marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military