Associate Administrative Assistant

Associate Administrative Assistant

Centific is a frontier AI data foundry that curates diverse, high-quality data, using our purpose-built technology platforms to empower the Magnificent Seven and our enterprise clients with safe, scalable AI deployment. Our team includes more than 150 PhDs and data scientists, along with more than 4,000 AI practitioners and engineers. We harness the power of an integrated solution ecosystemcomprising industry-leading partnerships and 1.8 million vertical domain experts in more than 230 marketsto create contextual, multilingual, pre-trained datasets; fine-tuned, industry-specific LLMs; and RAG pipelines supported by vector databases. Our zero-distance innovation solutions for GenAI can reduce GenAI costs by up to 80% and bring solutions to market 50% faster.

Our mission is to bridge the gap between AI creators and industry leaders by bringing best practices in GenAI to unicorn innovators and enterprise customers. We aim to help these organizations unlock significant business value by deploying GenAI at scale, helping to ensure they stay at the forefront of technological advancement and maintain a competitive edge in their respective markets.

We are seeking for an organized and proactive Associate Administrative Assistant to provide comprehensive administrative support to various departments, ensuring efficient daily operations and a smooth work environment.

Job Responsibilities:

• Manage and maintain executive calendars, schedule meetings, and arrange appointments.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and maintain physical and electronic filing systems.
• Coordinate travel arrangements and accommodations for staff as required.
• Process expense reports and manage petty cash.
• Assist with the planning and execution of company events and meetings.
• Order and maintain office supplies, ensuring adequate stock levels.
• Answer and direct phone calls, and handle incoming and outgoing mail and packages.
• Provide general support to visitors and assist with onboarding new employees.
• Perform other administrative duties as assigned to support overall office operations.

Job Qualifications:

• High school diploma or equivalent; an associate's degree in a related field is preferred.
• 1-2 years of administrative support experience in a fast-paced office environment.
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities with keen attention to detail.
• Ability to prioritize tasks, work independently, and manage multiple projects simultaneously.
• A professional and positive demeanor with strong interpersonal skills.
• Discretion and ability to handle confidential information with integrity.
• Experience with office equipment (printers, scanners, projectors).

Rate: $24-$25 Hourly

Centific is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, citizenship status, age, mental or physical disability, medical condition, sex (including pregnancy), gender identity or expression, sexual orientation, marital status, familial status, veteran status, or any other characteristic protected by applicable law. We consider qualified applicants regardless of criminal histories, consistent with legal requirements.