Construction Project Administrator

Job Description

Job Description

Stevens Engineers & Constructors is seeking an experienced, organized, and detail-oriented Construction Project Coordinator to join our Pittsburgh Operations Team.

This position plays an important role in supporting Project Managers and construction teams by coordinating project documentation, tracking schedules and administrative activities, assisting with union payroll, and keeping day-to-day project operations running efficiently.

The ideal candidate has experience working in the construction industry, understands construction project documentation, and thrives in a fast-paced environment where accuracy, communication, and organization are essential.

If you enjoy coordinating multiple priorities, supporting construction projects, and working with a team of experienced professionals, we encourage you to apply!

Key Responsibilities

Construction Project Coordination

• Provide daily administrative and project coordination support to Project Managers and construction teams.
• Track and maintain Requests for Information (RFIs), submittals, change orders, and other construction project documentation.
• Coordinate project information and documentation between Project Managers, field personnel, subcontractors, and other stakeholders.
• Monitor outstanding documentation and follow up to help keep project activities on schedule.
• Assist with project setup, ongoing administration, and closeout documentation.

Project Documentation & Reporting

• Create, organize, and maintain accurate electronic and physical project files, records, and logs.
• Prepare project correspondence, reports, presentations, manuals, and documentation packages.
• Assist with daily, weekly, monthly, and other scheduled project reporting requirements.
• Track project records to ensure accuracy, completeness, and timely submission.
• Support project teams with document control and administrative requests.

Payroll & Administrative Support

• Assist in preparing weekly union payroll and related project reports.
• Coordinate payroll documentation and information with project teams and internal departments.
• Maintain organized records related to project payroll and administrative activities.
• Order and maintain project-site and office supplies as needed.
• Support special projects and additional administrative assignments.

Required Qualifications

• Experience in construction project administration, project coordination, or a related construction support role.
• Familiarity with construction processes, terminology, and project documentation.
• Understanding of RFIs, submittals, change orders, and construction reporting procedures.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple projects, assignments, and deadlines simultaneously.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Strong written and verbal communication skills.
• Ability to gather, review, and organize project information accurately.
• Excellent problem-solving and time-management skills.
• Ability to work independently and collaborate with Project Managers, field teams, and office personnel.
• Willingness and ability to learn construction project management software.

Preferred Qualifications

• Previous experience supporting industrial or commercial construction projects.
• Experience using Viewpoint construction management software.
• Familiarity with union payroll preparation and reporting.
• Experience with construction document control and project tracking.
• Experience working directly with construction Project Managers, subcontractors, and field personnel.

Why Join Stevens Engineers & Constructors?

At Stevens Engineers & Constructors, you'll become part of an experienced team dedicated to delivering quality construction projects.

This position offers an opportunity to apply your organizational and construction industry knowledge while supporting important project operations.

We value teamwork, accountability, attention to detail, and a commitment to safety and quality.

Ready to take the next step in your construction career? Apply today to join our Pittsburgh Operations Team!

Company Description

EXPERIENCE COMMITMENT QUALITY

STEVENS Engineers & Constructors is a team of dedicated professionals supported by trained and experienced craftsman.

The Industrial Construction and Engineering industry is built and delivered on the foundation of transparency, honesty, and integrity our customers have come to expect.

STEVENS specializes in heavy rigging, civil concrete, earthwork, demolition and excavation. We also have expertise in the following: structural steel erection, mechanical equipment setting and alignment, construction management and plant maintenance, including shutdown and turnaround services.

As a sole-source provider of design/build services, we have effectively merged outstanding technical, engineering, construction and management expertise to better enable our clients, large and small, to overcome their most challenging project obstacles.

STEVENS is vested, start to finish, to ensure that our clients' projects are safe and successful.

Stevens Engineers & Constructors, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category.

We are proud to be a Drug Free Workplace that places Safety First.

Company Description

EXPERIENCE COMMITMENT QUALITY\r\rSTEVENS Engineers & Constructors is a team of dedicated professionals supported by trained and experienced craftsman.\r\rThe Industrial Construction and Engineering industry is built and delivered on the foundation of transparency, honesty, and integrity our customers have come to expect.\r\rSTEVENS specializes in heavy rigging, civil concrete, earthwork, demolition and excavation. We also have expertise in the following: structural steel erection, mechanical equipment setting and alignment, construction management and plant maintenance, including shutdown and turnaround services.\r\rAs a sole-source provider of design/build services, we have effectively merged outstanding technical, engineering, construction and management expertise to better enable our clients, large and small, to overcome their most challenging project obstacles.\r\rSTEVENS is vested, start to finish, to ensure that our clients' projects are safe and successful.\r\rStevens Engineers & Constructors, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category. \r\rWe are proud to be a Drug Free Workplace that places Safety First.