Enrollment & Engagement Assistant

Job Description

Job Description

Description:

About Gideon Hausner Jewish Day School

Gideon Hausner Jewish Day School is an independent community school serving students in TK–8. Our mission is to cultivate a joyful learning community that builds students’ capacity for critical thinking, creativity, and moral courage through a complementary curriculum of general and Jewish studies.

Hausner enrolls approximately 370 students and offers a rigorous academic program supported by small class sizes, exceptional faculty, and a strong sense of community. We are committed to educating the whole child and to fostering an inclusive, diverse environment grounded in shared values.

About the Position

Gideon Hausner Jewish Day School is seeking an organized, dependable, proactive, and welcoming Enrollment & Engagement Assistant to join our Enrollment & Engagement team.

The Assistant provides administrative and logistical support across the department, helping ensure that meetings, communications, events, scheduling, and day-to-day administrative needs are organized and completed efficiently.

This is a hands-on role with a mix of administrative coordination and event work, well suited to someone who enjoys organizing details, working with people, and seeing projects through from planning to execution.

Compensation: $32–$39 per hour, depending on qualifications and experience. This is a non-exempt position.

Schedule: Full-time, 40 hours per week. This is an on-campus position and includes occasional scheduled evening and weekend events.

Key Responsibilities

Administrative & Team Support

• Schedule meetings, tours, prospective student visits, and other appointments.
• Manage calendars, invitations, room reservations, Zoom links, and related logistics.
• Prepare materials and documents for meetings, tours, and events.
• Maintain shared files, forms, records, and administrative resources.
• Support routine data entry, tracking, and follow-up.
• Track outstanding administrative items and help ensure follow-through.

Family & Admissions Support

• Support the administrative and logistical aspects of the prospective-family experience.
• Send routine confirmations, reminders, application-related communications, and follow-up.
• Prepare materials for prospective families and admissions events.
• Maintain accurate contact and participation information.
• Provide transactional follow-up regarding scheduling, forms, deadlines, and other logistical matters, referring relationship-based or sensitive questions to the appropriate team member.

Family Engagement & Community Events

• Coordinate event logistics from planning through day-of execution, including rooms, AV, catering, vendors, supplies, materials, RSVPs, registration lists, signage, name tags, and check-in.
• Coordinate with parent leaders, ambassadors, volunteers, vendors, and other partners on event logistics.
• Support event setup, hospitality, day-of execution, and breakdown.
• Maintain event records and complete routine post-event follow-up.

Communications & Follow-Through

• Prepare and send routine invitations, reminders, confirmations, RSVP communications, thank-you messages, and other administrative communications.
• Support routine communications with parents, prospective families, teachers, community partners, and volunteers.
• Proofread and format routine materials.
• Follow up on routine action items and help ensure commitments are carried through.

Administrative & Financial Support

• Process administrative paperwork including volunteer clearance forms, liability waivers, and event records.
• Process receipts, purchase orders, and expense documentation.
• Maintain accurate records related to events, family participation, and administrative processes.
• Support Parent Kesher and committee volunteers with administrative and logistical needs.

School & Community Support

• Help create a warm, welcoming, and organized experience for prospective and current families.
• Represent Hausner professionally and warmly when interacting with families, volunteers, vendors, and community partners.
• Maintain confidentiality and exercise appropriate discretion when handling student and family information.
• Follow all Hausner safety, confidentiality, and school policy requirements.

Professional Qualities and Skills

• Strong organization, attention to detail, and follow-through.
• 3+ years of experience in administrative support, event coordination, program support, or a similar role preferred.
• Ability to manage multiple priorities and work independently while collaborating with a small team.
• Strong written and interpersonal communication skills.
• Comfortable working with families, staff, volunteers, vendors, and community partners.
• Proficiency with Google Workspace and comfort learning databases, CRMs, and other systems.
• Reliability, flexibility, and good judgment when handling confidential information.
• High school diploma or equivalent required; relevant college education or equivalent experience preferred.

• Ability to navigate campus facilities, classrooms, and event spaces.
• Ability to stand, walk, bend, reach, and move across indoor and outdoor settings during event preparation and execution.
• Ability to lift and move event supplies, signage, and boxes weighing up to 25–30 pounds.
• Flexibility to work scheduled evening or weekend school events.
• Successful completion of required background clearance and Live Scan fingerprinting.

Conditions of Employment

Employment is contingent upon successful completion of required pre-employment clearances, including Live Scan fingerprinting, TB clearance, employment eligibility verification (Form I-9), and all required school and state training.

Other

This posting does not necessarily represent a comprehensive list of responsibilities or qualifications. The school reserves the right to modify or discontinue this position at any time.

Equal Opportunity Statement

Gideon Hausner Jewish Day School is an Equal Opportunity Employer. We are committed to a welcoming and inclusive community where individuals of all backgrounds are respected and valued. We do not unlawfully discriminate on the basis of age, race, color, gender, sexual orientation, gender identity, disability, religion, veteran status, national or ethnic origin, or any other status protected by law.