Administrative & Kitchen Support Specialist (Community Kitchen)

Community Kitchen - Administrative & Kitchen Support Specialist Part‑time position available with the Community Kitchen, a nonprofit entity in Mason City, Iowa. Duties include administrative office support, kitchen support, and providing outstanding assistance to clients, staff, and community partners for multiple programs. Must be 18+ years old. Starting pay is $16–$18 per hour, depending on qualifications. This is not a Cerro Gordo County position. Applications accepted until Monday, August 3, 2026. Mandatory pre‑employment physical, drug screen, criminal background check and reference checks must be completed. Applications must be submitted online at Position Summary Reports to the Executive Director. Responsibilities include administrative support, keeping the office running efficiently, supporting programs and partners, and providing overflow duties for the Kitchen Coordinator, Kitchen Lead, and Director. Key Responsibilities Office administration Answer phone and email inquiries. Handle correspondence promptly. Perform data entry and record‑keeping. File physical and electronic documents. Complete daily reports and miscellaneous clerical duties. Ensure paperwork, invoices, and memos are filed on time. Run errands (post office, CPA, meal delivery, etc.). Maintain a peaceful office environment. Financial duties Meals on Wheels Create invoices and statements in QuickBooks. Record payments from customers, MCOs, and other payors. Communicate billing or payment issues to stakeholders. Community Kitchen Record donations and other payments. Send thank‑you letters and acknowledgments. Review invoices, donations, and deposits, then forward for CPA review. Scheduling Schedule volunteer groups and individuals. Confirm volunteer commitments via email, phone, and mail. Client support Communicate with clients for multiple programs via phone and email. 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mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory. Kitchen support Provide time‑off coverage and overflow duties for kitchen staff. Comply with all food safety regulations. Demonstrate knowledge of food sanitation. Prepare and serve weekday lunch, evening meal, and Saturday lunch. Oversee volunteers for each meal service. Follow Community Kitchen policies on food prep, cleanliness, setup, gleaning, recycling, waste, cleanup, and security. Pick up, receive, store, and inventory perishable and non‑perishable food items. Adhere to personnel policies and procedures. Schedule & Compensation Part‑time – Monday through Friday, 5 hrs/day (25 hrs/week). Typical hours 8:30 am – 1:30 pm (additional evenings or Saturdays may be required for coverage). Paid time‑off for holidays when the organization is closed. Paid vacation time. IPERS retirement plan. Hourly non‑exempt position. Qualifications & Skills Associate degree or equivalent, or minimum 2 years of related work experience. Computer competency – proficient with Microsoft Office and Google Workspace. Strong verbal and written communication skills. Ability to work independently and as part of a team. Strong attention to detail and confidentiality. Ability to manage interruptions while meeting deadlines. Excellent interpersonal skills and ability to work with diverse populations. Must be able to stand for extended periods, lift up to 50 lb, and operate kitchen equipment such as stoves, slicers, and dishwashers. Must be able to drive a company van for food donations. Certified or able to pass a ServSafe food certification course. Special Requirements Valid Iowa state driver’s license and ownership of a motor vehicle. Good driving record and insurability to drive company vehicle. Work Environment Work is primarily in an office setting but may involve contact with upset or distressed clients. Normal office hazards such as computer work, moderate noise, and occasional exposure to hot surfaces or sharp utensils may occur. Pre‑Employment Applicants will undergo post‑offer pre‑employment drug and physical testing, reference checks, and a criminal background check. Equal Opportunity Employer The Community Kitchen is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Community Kitchen will provide reasonable accommodations to qualified candidates with disabilities and encourages prospective employees to discuss accommodations with the employer. The Community Kitchen participates in E‑Verify and will provide the federal government with your Form I‑9 information to confirm you are authorized to work in the U.S. Community Kitchen is subject to a policy in compliance with the 2008 Smokefree Air Act. The job description is not intended to provide a complete list of all duties or activities; duties may change or change without notice. #J-18808-Ljbffr Cerro Gordo County