Shipping Admin

Job Description

Job Description

Job Title: Shipping Coordinator – Day Shift | $22-24 HR

Job Description

This role focuses on coordinating domestic shipments of equipment, managing logistics from order through installation, and delivering an excellent customer experience. You will work closely with customers, shipping carriers, sales, and field service teams to ensure products ship on time, installations are properly scheduled, and all documentation and tracking information remain accurate and up to date. This is a contract role with strong potential to convert to a longer-term opportunity as business continues to grow.

Responsibilities

• Coordinate the logistics and scheduling of product shipments with customers and shipping companies to ensure on-time delivery.
• Work daily in Microsoft Office (email and Excel) and a CRM system to manage orders, communications, and shipment details.
• Collaborate with the field service team to confirm when customers are ready for installation and to schedule install activities.
• Handle purchase orders and work directly with carriers such as UPS, FedEx, R&L, and other third-party shipping providers.
• Troubleshoot issues when customer locations are not ready, providing clear status updates on delivery timelines and booth readiness.
• Update, monitor, and follow shipment tracking information, confirming when products ship and arrive.
• Partner with the sales team to ensure timely completion of all pre-shipment activities and order requirements.
• Coordinate with customers, installers, and sales to manage the full install process from shipment through completion.
• Prepare and maintain accurate shipping documents and related paperwork.
• Perform data entry and clerical tasks related to shipping, receiving, and logistics records.
• Provide responsive customer service support related to shipping status, delivery issues, and installation timing.

Essential Skills

• Previous logistics and shipping experience, including coordinating shipments and working with carriers.
• Strong documentation skills with the ability to maintain accurate shipping and logistics records.
• Proficiency in Microsoft Office, specifically email and Excel, for daily communication and reporting.
• Hands-on experience working within an ERP system to manage orders, inventory, or shipments.
• Prior experience working directly with customers in a customer service or shipping-related capacity.
• Ability to handle multiple shipments and tasks simultaneously while maintaining attention to detail.
• Strong communication skills for coordinating with customers, internal teams, and external carriers.
• Comfort working with shipping companies such as UPS, FedEx, R&L, and other third-party carriers.

Additional Skills & Qualifications

• Experience as a logistics coordinator or in a similar role managing domestic shipments.
• Experience in shipping and receiving operations within a warehouse or distribution environment.
• Clerical and data entry experience supporting logistics, shipping, or customer service functions.
• Familiarity with CRM systems for tracking customer interactions and shipment status.
• Ability to troubleshoot delivery and installation issues and provide clear, timely updates to stakeholders.
• Interest in growing into a longer-term role as business volume increases.

Why Work Here?

You join a growing organization that is expanding rapidly through major national contracts, creating strong potential for contract-to-hire and long-term career growth. The company rewards learning and development with pay increases tied to gaining new skills and progressing through different levels, even while on a temporary assignment. You benefit from a comprehensive benefits package once hired permanently, including medical, dental, and vision coverage, company-paid life and disability insurance with a short waiting period, and a 401(k) with company match up to 4%. The culture emphasizes stability and retention, with many employees choosing to stay long term, and it invests in employee appreciation through regular lunches and recognition events. You also enjoy 10 paid holidays upon becoming a permanent employee and have the opportunity to engage with innovative products, including advanced spray tan and skincare solutions and demo booths on site.

Work Environment

You work in an office-style setting located within a warehouse facility, specifically in a third warehouse location dedicated to supporting logistics operations. The role is performed during the day shift and involves regular use of office technology, including computers, Microsoft Office, ERP systems, and CRM tools. You collaborate closely with internal teams such as sales and field service while coordinating with external shipping carriers and customers. The environment blends office-based administrative work with close proximity to warehouse and shipping activities, providing clear visibility into the full logistics process.

This is a Contract position based out of Macedonia, OH.

The pay range for this position is $22.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Macedonia,OH.

This position is anticipated to close on Jul 17, 2026.

Aerotek® Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people required to rise to the challenges of North American industry. Headquartered in Hanover, Md., Aerotek operates a unified network of over 200 offices across North America, supporting more than 18,000 clients each year. Aerotek is an Allegis Group company, the global leader in workforce and business solutions. To learn more, visit: Aerotek.com | 1-888-AEROTEK.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meet their goals, skills, and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role in solving companies’ construction, manufacturing, and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are-everything spirit to the test as your career continues to grow.

Company Description

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meet their goals, skills, and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role in solving companies’ construction, manufacturing, and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are-everything spirit to the test as your career continues to grow.