Controller /Office Manager

The Automotive Office Manager/Controller is the "financial backbone" of the dealership. This dual-function role is responsible for maintaining accurate financial records, overseeing the accounting office, and ensuring all administrative processes run efficiently to support sales and service departments.

Key Responsibilities

• Financial Oversight & Reporting
  
  
  
  • Prepare and interpret complete monthly financial statements according to manufacturer (OEM) formats and timeframes.
  
  
  • Conduct month-end, quarterly, and year-end closings, ensuring all journals and schedules are reconciled.
  
  
  • Provide daily operating control (DOC) reports to the General Manager to track trends and performance.
  
  


• Cash & Asset Management
  
  
  
  • Manage the payoff of vehicle floor plans and coordinate with bank representatives.
  
  
  • Oversee daily bank deposits, cash flow forecasting, and petty cash controls.
  
  
  • Coordinate physical vehicle and parts inventory audits regularly.
  
  


• Compliance & Internal Controls
  
  
  
  • Ensure compliance with all state and federal regulations, including tax reporting, payroll taxes, and DMV documentation.
  
  
  • Audit balance sheets and general ledger accounts to prevent fraud and ensure data accuracy.
  
  


• Personnel & Administrative Leadership
  
  
  
  • Recruit, train, and supervise office staff (AP/AR, billing, title clerks).
  
  
  • Oversee payroll processing, employee benefit payments, and confidential HR files.
  
  
  • Streamline office workflows and manage vendor relationships for supplies and equipment.
  
  

Required Qualifications

• Experience: 3–5+ years of experience in an automotive dealership accounting office.


• Education: Bachelor’s degree in Accounting or Finance is often preferred, though significant dealership experience may substitute.


• Technical Skills: Proficiency in Dealership Management Systems (DMS) such as Dealertrack .


• Soft Skills: High level of urgency, attention to detail, and the ability to maintain professional discretion with sensitive financial data.  

Preferred Certifications

Including these can attract higher-tier candidates:

• NADA Dealership Office Management Certification: Focuses on dealership-specific best practices.


• AMI Accredited Automotive Office Manager: Designed specifically for administrative leaders in the industry.


• Notary Public: Often required for vehicle title and registration processing.  


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  Benefits:

   

  
  
  • 401(k)
  
  
  • Dental insurance
  
  
  • Health insurance
  
  
  • Life insurance
  
  
  • Paid time off
  
  
  • Vision insurance
  
  

   

  
  

  Work Location: In person