Budget and Contract Coordinator (Open to Current PLU Staff and Faculty Only)

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Posting Details

Posting Details Posting Number: 0602755 Recruitment Type: Open to Current PLU Faculty/Staff Only Position Title: Budget and Contract Coordinator (Open to Current PLU Staff and Faculty Only) Position Type: Staff Benefits Status: Benefits Eligible FLSA: Non-Exempt Hiring Range: $20.50-$22.94 per hour, with excellent benefits. Location Tacoma, WA 98447 Department: Nursing, School of Posting Date: 03/11/2024 Closing Date When a sufficient number of qualified applicants has been identified. Work Schedule: Full-time; Monday - Friday, 8am - 5pm General Description: The Budget and Contract Coordinator provides multifaceted support and coordination for key fiscal, personnel, and administrative operations for the School of Nursing (SoN). Main areas of responsibility include SoN budgets and accounts, SoN faculty personnel and HR activities, and SoN course building data entry. This position maintains a professional presence for the SoN to all internal and external constituents. This position reports to the Dean of the School of Nursing. Essential Functions and Responsibilities:

• Assist the Dean in the preparation of annual SoN budget planning documents.
• Allocate budget amounts in consultation with the Dean.
• Process invoices and reimbursements.
• Reconcile monthly/annual budgets and accounts and prepare budget reports.
• Implement and maintain processes for tracking expenses and identify/report budget variances to the Dean.
• Manage annual and routine expenditures, renewals, purchase transactions, income tracking, and ordering for SoN operations.
• Assist SoN lab managers with purchase transactions and budget reconciliation.
• Work with Business Office and Registrar's Office to ensure proper allocation of student program fees.
• Track and document expenditures from SoN Program Fees as compared to revenues.
• Ensure faculty, lab personnel, and staff provide receipts and budget submissions within deadlines.
• Complete year-end close of SoN budgets and accounts.
• Process all faculty contracts with the Office of the Provost and HR.
• Work with the faculty, Dean/Assoc. Dean, and Registrar's Office to develop and submit Summer, Fall, J-Term, and Spring course scheduling.
• Process faculty teaching assignments, troubleshoot necessary course scheduling changes, and notify faculty of their teaching assignments.
• Prepare tables, graphs, diagrams and other materials that communicate information clearly and meet constituent requirements.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities:

• Knowledge of and commitment to diversity, equity, and inclusion.
• Strong financial knowledge of accounting practices.
• Strong analytic and data management skills.
• Proficiency in use of MS Excel (specifically creating advanced formulas, budget documents, and databases), PowerPoint, and MS Word.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Awareness of legal and regulatory environments.
• Ability to manage multiple, complex activities simultaneously.
• Excellent problem-solving skills and judgment.
• Excellent understanding of confidentiality, use of discretion in communications, reporting lines, and policy/procedure.
• Team-based collaborative approach.
• Ability to independently and proactively learn new technology applications for electronic data management and other applications.
• Ability to ensure timeliness and proactively anticipate and manage all timeline requirements.
• Integrity in all areas of responsibility.
• Ability to maintain open, welcoming, and responsive communications in all interactions.

Required Qualifications:

• Four years of related experience. Education may substitute for some experience.
• High school diploma of GED.
• Finalist applicants must satisfactorily complete pre-employment background checks.

Preferred Qualifications:

• Bachelors degree with business/administrative focus.
• Experience in an academic system.
• Experience with professional degree programs and regulatory requirements.

Work Conditions: Job is largely performed in an office setting. Physical Requirements: Special Instructions to Applicants: Other Information: PLU is a small, private university where caring means more than kindness and consideration — it means a bold commitment to expanding well-being, opportunity, and justice. Because PLU is a community committed to the creation and advancement of knowledge through diversity and inclusion, the university actively recruits a diverse faculty, staff, and student body. PLU is an equal opportunity employer and welcomes applications from members of historically underrepresented and minoritized groups, women, veterans, persons with disabilities, and others who would bring broadly diverse perspectives, experiences, and backgrounds in educational, research or other work activities. PLU offers an excellent benefits package including tuition remission for employees and their dependents, generous retirement plan, medical, dental, paid vacation and sick leave, major holidays off (including Christmas/New Year's break and extra time off during the summer), and many other great university benefits. PLU is a qualifying employer under the Public Service Loan Forgiveness Program as a 501©(3) tax-exempt organization. See for detailed benefits information. For general application questions or if you need accommodations at any point in the application and/or interview process, please contact the Human Resources Office at View phone number on us.fitly.work or View email address on us.fitly.work.