Bond Program Manager

Job Description

Job Description

ob Summary:
We are seeking a detail-oriented and organized Administrative Support Specialist to join our agency bond issuer team. This role provides critical support in accounting, scheduling of meetings and hearings, and general office administration to ensure smooth operations. The ideal candidate is proactive, efficient, and capable of managing multiple tasks in a fast-paced environment.
Key Responsibilities:
· Accounting Support: 
o Assist with processing invoices, payments, and expense reimbursements accurately and in a timely manner.
o Assist with maintaining financial records and budget tracking and reconciliation.
o Ensure compliance with agency financial policies and procedures.

· Scheduling Hearings: 
o Coordinate and schedule hearings, meetings, and appointments for bond issuance processes.
o Communicate with stakeholders, including legal teams, bondholders, and agency staff and Board , to confirm schedules.
o Prepare and distribute agendas, notices, and related documentation for hearings.
o Maintain accurate calendars and track deadlines to ensure timely completion of tasks.

· Office Administrative Duties: 
o Manage incoming and outgoing correspondence, including emails, phone calls, and mail.
o Maintain organized filing systems (digital and physical) for records, contracts, and bond-related documents.
o Order office supplies and manage inventory to ensure operational efficiency.
o Provide general administrative support, including data entry, document preparation, and meeting coordination.

Qualifications:
· High school diploma or equivalent required; associate’s or bachelor’s degree in business administration, accounting, or a related field preferred.
· 1-2 years of experience in administrative support, accounting, or office management (experience in a financial or legal environment is a plus).
· Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software (e.g., QuickBooks or similar).
· Strong organizational and time-management skills with attention to detail.
· Excellent communication skills, both written and verbal, for interacting with internal and external stakeholders.
· Ability to handle sensitive and confidential information with discretion.
· Knowledge of bond issuance processes or agency operations is an advantage but not required.
Work Environment:
· flexible schedule, in-person office and remote work available.
· Collaborative team environment with opportunities to support critical agency functions.