Assistant Project Manager

Jtec HCM, Inc. specializes in providing Owner Representation, Project Management and Construction Management services for healthcare-related projects such as hospital construction, clinics, medical offices, and renovations. Jtec's approach centers around project leadership and client dedication. We take pride in our ability to adapt to our customers’ needs regardless of the project’s size, timing, complexity or duration. Role Description This is a full-time on-site role for an Assistant Project Manager, San Francisco Bay Area. The Assistant Project Manager will assist in overseeing project tasks, maintaining schedules, coordinating logistics, and ensuring compliance with project requirements. Day-to-day responsibilities include expediting project activities, managing logistics, and supporting project management tasks to ensure successful project delivery. The Assistant Project Manager may also be assigned overall responsibility for a smaller project where appropriate. Key Responsibilities: Project documentation: Maintain and distribute accurate project documentation, including project plans, status reports, and meeting minutes within 48 hours Contract administration: Support in reviewing, negotiating, and administering purchase orders / contracts with vendors and suppliers for the client through their selected project management platform Assist with drawing plan set submissions to Authority Having Jurisdictions on behalf of the client, design team, or developer. Track plan approval status and distribute plan check comments and/or approvals to the team. FF&E (Furniture, Fixtures, & Equipment) Coordination - inclusive of Tracking procurement, delivery, and installation activities, Loading dock coordination between FF&E vendors and project team, Vendor coordination in conjunction with stakeholders, Fit-up oversight, Equipment tracking for progress, missing pieces, punch, etc., and Creating, updating & maintaining list for outstanding tasks / items per room. Coordination w/ IT and Biomedical Engineering for testing, Cx, and network needs of installed equipment. Team support: Provide support to the project team by coordinating meetings, preparing presentations, taking and distributing meeting minutes when appropriate, actively follow up and close out action items. Stakeholder management: Engage with clients, consultants, and contractors to ensure effective communication and collaboration throughout the project lifecycle. Financial management: Monitor project financial performance, track expenses, and maintain accurate project budget records.Review pay applications and invoices. Risk assessment: Identify potential risks and develop mitigation strategies to ensure project success. Required qualifications: Bachelor’s degree in Engineering, Construction Management, Architecture, or a related field; equivalent combination of education and experience may be considered. 4+ years of experience in similar roles within the construction industry Strong organizational and time management skills, with the ability to prioritize and manage multiple tasks, project phases, or deliverables concurrently. Effective written and verbal communication skills, with the ability to interact professionally with clients, designers, contractors, and internal teams. Demonstrated ability to work independently and as part of a team. Proactive problem-solver with a strong sense of urgency and attention to detail. General understanding of project management controls, including scheduling, cost tracking, procurement, and estimating support. Experience in managing small to medium-scale projects from start through completion. Proficiency in project management software / tools, and reading construction documents and specifications. Preferred qualifications: Experience with healthcare construction projects under OSHPD/HCAi jurisdiction Knowledge of pre-design and pre-construction, building systems/components and technology, contract management, project delivery methods, team building and client relationship building. Certifications with CMAA, PMI or LEED AIA or PE license Salary Range: $90,000-$130,000. Actual pay is based on individual skill level and experience. #J-18808-Ljbffr Jtec Healthcare Construction Management, Inc.