Project Proposal Coordinator

Job Description

GENERAL JOB SUMMARY

We are seeking a highly motivated project proposal coordinator to support Kratos SRE, Inc. in Crane, Indiana. The selected candidate will serve as a key resource in managing proposal development activities and coordinating project documentation efforts. This role is integral for organizing, tracking, and completing proposal-specific deliverables while ensuring compliance with organizational standards and customer requirements. The project proposal coordinator will work closely with subject matter experts (SMEs), engineers, business development teams, and program managers to ensure proposals are accurately developed, well‑organized, and submitted on time.

ESSENTIAL JOB FUNCTIONS

Proposal Management and Coordination Coordinate end‑to‑end proposal development activities, including kickoff meetings, milestone tracking, and submission deadlines. Develop and maintain proposal schedules, action item trackers, and status reports Organize and facilitate proposal team meetings, capturing action items and ensuring follow‑through Manage proposal document configuration, version control, and compliance matrices Coordinate proposal reviews (color team reviews: pink, red, gold) and consolidate feedback Ensure adherence to RFP/RFI requirements and company proposal standards Track and communicate proposal deliverable status to leadership and stakeholders Document Development and Support Develop and maintain proposal templates, outlines, and content libraries. Compile and format proposal sections, including executive summaries, technical volumes, and cost volumes Coordinate graphics, charts, tables, and other visual elements to enhance proposal quality Maintain a library of boilerplate content, past performance examples, and reusable materials Collaboration and Communication Collaborate with SMEs, technical staff, and business development teams to gather information and ensure accurate content development. Support coordination across multiple contributors, including subcontractors and teaming partners Communicate effectively with stakeholders at all levels of the organization Handle sensitive and proprietary information in accordance with company and government security standards Quality Assurance Review proposals for completeness, accuracy, and compliance with solicitation requirements. Ensure all proposal volumes meet page limits, formatting requirements, and submission guidelines Conduct final quality checks before proposal submission Support post‑submission activities, including debrief analysis and lessons learned Experience And Skills

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

Travel Up to 10% (support to customer sites, industry partner facilities, and proposal strategy sessions) Technical Skills And Professional Attributes Strong written and verbal communication skills Excellent organizational and project management skills with ability to manage multiple concurrent proposals Exceptional attention to detail and ability to work under tight deadlines Proficiency with Microsoft Office Suite, especially Word, Excel, PowerPoint, and SharePoint, and Adobe suite Experience with proposal management tools and collaboration platforms (e.g., Microsoft Teams, SharePoint, or specialized proposal software) Strong interpersonal skills for effective collaboration with cross‑functional teams Ability to remain calm and focused in high‑pressure, deadline‑driven environments Customer service‑oriented mindset with ability to support diverse stakeholders Proactive problem‑solver with strong analytical skills

EDUCATION AND EXPERIENCE

Education Required: Bachelor's degree in English, Communications, Business Administration, Technical Writing, Project Management, or a related discipline; equivalent experience considered. Experience Required Minimum of 2–3 years of experience in proposal coordination, project coordination, or related roles Demonstrated experience managing documentation in a deadline‑driven environment Strong understanding of proposal development processes and best practices Experience with document configuration management and version control Proven ability to coordinate multiple stakeholders and deliverables simultaneously Familiarity with government contracting or proposal compliance requirements (if applicable to your industry) Preferred Experience supporting federal government proposals (DoD, Navy, Air Force, etc.) Knowledge of proposal compliance requirements (FAR/DFARS) Experience with capture management or business development activities Understanding of cost proposal development and pricing strategies Security Clearance Possess or be able to obtain Secret security clearance. Job Benefits Medical, Dental & Vision Insurance Coverage Life/ADD & Short/Long Term Disability Insurance 401(k) Savings Plan Employee Stock Purchase Plan (ESPP) Paid Time‑Off (PTO) Holidays Education Reimbursement EEO Statement Kratos Defense is an Equal Opportunity affirmative action employer. EOE, minorities, females, vets, disabled, sexual orientation, gender identity, or any other protected class. All qualified job seekers are encouraged to apply. Kratos Defense is committed to America's veterans by providing opportunities for them to continue contributing after service to our nation. We also work to provide reasonable accommodations to individuals with disabilities. Disability Accessibility Accommodation If you require an accommodation to navigate or apply to our careers site, please send your request to View email address on click.appcast.io or call View phone number on click.appcast.io. Any inquiries not related to requesting an accommodation will be discarded. Pay Transparency The company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Job Applicant Privacy Notice For applicants in the EU and California residents, please review our privacy notice. #J-18808-Ljbffr Kratos Defense and Security Solutions