Compliance Analyst

Job Description The Compliance Analyst is primarily responsible for monitoring monthly compliance audits in the B2Gnow System. This includes following up with the prime and subcontractors regarding incomplete payment audits, missing payment reporting, and discrepancies in payment amounts. The Compliance Analyst also provides support to vendors and project teams regarding the B2Gnow processes, subcontractor reporting requirements, and system-related issues, and assists with contract closeout review activities to ensure compliance information is complete and accurately reflected in B2Gnow. The Compliance Analyst will perform analysis and evaluation of contracts into the B2GNow system. The incumbent also supports the HD&C Business Operations function by reviewing the conditional and unconditional waivers received with payment applications. This information will support the B2Gnow audit function to validate that the correct payment information has been received and reported by the prime and tier one/two subcontractors. The Compliance Specialist will assist with compiling documentation for Prop 4 and State Grant reimbursement, month‑end Unifier close, project close‑out, and other projects as assigned. Involves reviewing contract documents and payments in the B2Gnow system to ensure contract payments to all prime contractors and subcontractors are recorded and accounted for correctly. This includes ensuring that prime contractors and subcontractors have the correct business classification in the B2Gnow system. Collaborates with internal partners and UCOP to establish and document best practices for the B2Gnow system and to ensure fully executed contracts and payments are uploaded into B2GNow. Analyzes B2GNow incomplete audits; works with general contractors and subcontractors to complete audits as needed. Generates monthly or quarterly reports to highlight SBE/DVBE spend and useful reports for Project Managers to assist with incomplete compliance audits as needed. Advises management of any B2GNow issues and provides solution recommendations. Demonstrates professional skills as an experienced compliance professional by communicating clearly and making sound decisions. Demonstrates good understanding of the B2GNow system and thorough attention to detail to achieve UCSF Real Estate goals. Responsibilities Monitor monthly compliance audits in the B2Gnow System, including following up with prime contractors and subcontractors regarding incomplete payment audits, missing payment reporting, and discrepancies in payment amounts. Provide support to vendors and project teams regarding the B2Gnow processes, subcontractor reporting requirements, and system-related issues, and assist with contract closeout review activities to ensure compliance information is complete and accurately reflected in B2Gnow. Run quarterly B2GNow reports to review with UCSF Real Estate stakeholders and monitor the B2GNow general email box, responding to inquiries in a timely manner. Support the HD&C Business Operations function by reviewing conditional and unconditional waivers received with payment applications to help validate B2Gnow audits. Assist with compiling documentation for Prop 4 and State Grant reimbursement, month‑end close, and project close‑out as needed. Provide support to the Executive Director and the Senior Financial Analyst as needed, including: PowerPoint presentations, compiling audit documentation, and Unifier monthly review processes. Gathering and analyzing financial and resource data; preparing reports or analyses of operational activities, evaluating current and proposed services, etc. Participating in the development and revision of standard operating procedures and guidelines. Conducting trend analyses and helping develop resulting recommendations. Support the Small Business Engagement Team as needed. Advising management of any B2GNow issues and providing solution recommendations. Required Qualifications Bachelor's degree in a related area and/or equivalent experience or training. Minimum 1 to 3 years of experience in the field of construction management operations and accounting, property development, property management, real estate, architecture, engineering, public administration, or finance. Strong knowledge of the organization, including its infrastructure, goals, mission, rules, policies, guidelines, and internal departmental and unit operating policies. Thorough knowledge of applicable state and federal regulations related to small‑business programs, project delivery, contract types, and general project‑management and contract terms. Strong written, verbal, and interpersonal communication skills; ability to deal effectively with broad and diverse constituencies and maintain a strong customer‑service orientation. Strong organizational, presentation, and negotiation skills. Strong listening and political‑acumen skills. Ability to learn different systems quickly. Ability to gather reasonably retrievable information to organize and perform basic financial analysis assignments. Demonstrated ability to effectively present information verbally and in writing clearly and concisely. Demonstrated ability to use spreadsheet and database software for moderately complex financial analysis, fiscal management, and financial reporting. Preferred Qualifications Thorough knowledge and understanding of the B2GNow system. Strong knowledge of the organization, including its infrastructure, goals, mission, rules, policies, and guidelines. Demonstrated ability to establish and maintain productive working relationships with internal colleagues as well as vendors regarding compliance issues, and to collaborate as a team member to resolve issues. Knowledge of architectural and construction terminology. Knowledge of University of California contracting policy and procedures. Strong ability to analyze data to identify compliance issues and assess risks in support of program goals. #J-18808-Ljbffr